WFH Payroll Data Entry Specialist

About This Role

This role is for a meticulous Payroll Data Entry Specialist working remotely to support a Canadian industry leader in farm and small business taxes and payroll. The specialist will handle backend data processing for the payroll department, ensuring data integrity without direct client communication. It suits a detail-driven professional who excels at high-accuracy data entry and logical problem-solving.

Responsibilities

• Accurately process and input member payroll information into the central payroll platform
• Audit incoming member data to identify inconsistencies, logical errors, or incomplete fields (e.g., verifying Canadian 9-digit Social Insurance Numbers) prior to entry
• Flag data discrepancies immediately to senior Canadian payroll administrators and collaborate daily via Microsoft Teams/video to resolve queries
• Maintain exceptionally high accuracy standards to support final payroll verification and approval runs by senior staff
• Adapt to daily volume fluctuations and support peak operational periods, including the year-end T4 tax filing season in February
• Adhere strictly to secure data privacy guidelines when handling sensitive employee and organizational financial records

Requirements

• Demonstrated experience in high-volume data entry, data auditing, or administrative processing with exceptional accuracy
• High analytical skill and attention to detail—ability to spot numerical mismatches, missing digits, or irregular entries naturally
• Excellent written and verbal English communication skills for seamless daily collaboration with Canadian team members
• Capability to work Canadian Eastern Time (ET) business hours, including willingness to work overtime during peak accounting and tax cycles
• Willingness to complete a cognitive and data processing assessment evaluating logic, speed, and accuracy (e.g., Wunderlic assessment)
• Self-motivated, proactive attitude with a strong willingness to ask questions and learn new systems

Nice to have:

• Previous experience in payroll processing, bookkeeping, or financial data entry
• Familiarity with Canadian payroll standards or tax concepts (full system and workflow training will be provided)
• Proven track record of working effectively in remote team environments using digital collaboration tools like Microsoft Teams

Benefits

• 100% remote role with enterprise-grade remote security tools provided
• Extensive onboarding and complete operational training on Canadian payroll processes
• Join an established, stable organization with nearly 75 years of proven industry leadership
• Pure back-office focus: zero external customer calls, allowing you to focus entirely on data processing excellence