WFH Construction Project Coordinator

About This Role

This project coordinator role supports the Project Management team by preparing and maintaining detailed project documentation for construction projects. The position involves transferring information from quotations and architectural drawings into production detail sheets, reviewing plans for specifications, updating client information, and identifying scope changes. Accuracy is critical as the prepared information is used by production and project teams.

Responsibilities

• Transfer project information accurately from quotations into production detail sheets
• Cross-reference quotations, architectural plans, and project documentation
• Populate project and production systems using information provided through client order forms
• Prepare completed detail sheets in the required format for Project Managers to submit to clients
• Maintain accurate and organized project documentation throughout the project lifecycle
• Review architectural and construction drawings to extract relevant project information
• Identify and list individual door numbers from project plans
• Determine door handing requirements
• Document hardware requirements for each door
• Identify and document vision panels, grille cutouts, and other relevant specifications
• Ensure information extracted from plans aligns with the original quotation and client requirements
• Update project detail sheets based on information returned by clients
• Compare client changes against the original quoted specifications
• Clearly flag items that may require a project variation
• Identify discrepancies between drawings, quotations, and updated client requirements
• Provide Project Managers with clear information regarding changes requiring further review or approval
• Ensure project information complies with approved product systems, dimensions, and technical parameters
• Identify fire door requirements that fall outside certified parameters and escalate them for review
• Verify that documentation aligns with construction plans and customer requirements
• Conduct accuracy checks before documentation is passed to the Project Manager or production team
• Proactively identify missing or conflicting project information
• Support Lead Project Managers with project preparation and documentation
• Accurately transfer quotation and drawing information into production systems
• Prepare documentation for client review and update information following client feedback
• Identify potential variations, specification discrepancies, and compliance concerns
• Work toward independently reading plans and preparing project details once fully trained