About This Role
This role is for a Wedding & Events Coordinator who will manage the client experience from planning to execution, building relationships, handling administration, and suggesting additional experiences. The role's focus shifts seasonally, with weddings from May to October and corporate events, office administration, and planning for the next wedding season from October to April.
Responsibilities
- Build relationships with clients
- Understand client needs and identify opportunities to enhance their experience
- Manage event details and administration
- Confidently suggest experiences and add-ons to clients
- Ensure all details come together during event delivery
- Connect with booked couples as wedding season approaches
- Keep event details and administration on track
- Manage deposits
- Help recruit and prepare a seasonal summer assistant
- Coordinate and execute weddings, managing couples, vendors, staffing, and timelines
- Introduce experiences like BBQs or brunches to couples
- Host tastings and prepare with couples for the following year's wedding season
- Coordinate corporate events, meetings, and other gatherings at Sunwolf
Requirements
- Naturally comfortable with people and genuinely enjoy hospitality
- Organized and detail-oriented, able to manage multiple events and deadlines simultaneously
- Comfortable suggesting and selling additional experiences that benefit guests
- Ability to remain calm and practical when plans change or unexpected issues arise
- Comfortable moving between office administration and hands-on event execution
- Willingness to assist with tasks on event days
- Experience with Microsoft Word, Excel, and other Microsoft suite programs
- Available for day, evening, and weekend work based on the event schedule
Nice to have:
- Wedding or event planning experience
- Caterease or other catering software experience
- Hospitality experience
Benefits
- Extended health benefits, available after 6 months of employment
- Gratuities, historically ranging from approximately $20,000
- $25,000 annually
- Flexible schedule
- On-site parking
Important Details
- Schedule: Days and evenings depending on events, with flexibility where possible
- Contract: Full-time, year-round
Application Process
- Send your resume along with a short note about yourself, your experience, and your interest in joining Fergie's