Wedding & Events Coordinator

About This Role

This role involves being at the heart of creating memorable celebrations as a Wedding & Events Coordinator for a picturesque venue in the Hunter Valley. Working alongside an experienced Wedding Coordinator, you will guide couples from their first enquiry through to their wedding day, ensuring every detail is thoughtfully planned and every experience exceeds expectations. You will also showcase the venue to prospective couples and support the seamless delivery of weddings on the property.

Responsibilities

• Manage all aspects of event planning, including initial client enquiries, venue site tours, and consultations with prospective clients
• Coordinate wedding and event planning meetings and timelines
• Liaise with couples, suppliers, and vendors leading up to each wedding or event
• Prepare run sheets and ensure all event details are accurately communicated
• Assist with ceremony rehearsals and wedding day coordination
• Ensure the venue is presented to an exceptional standard for every event
• Provide outstanding customer service and build genuine relationships with clients
• Assist with administrative tasks, CRM management, and wedding documentation
• Work collaboratively with the wider Stonehurst team to deliver exceptional guest experiences

Requirements

• Exceptional organisational skills and attention to detail
• Outstanding communication and interpersonal skills
• A warm, friendly, and professional approach
• Confidence working both independently and within a small team
• Strong problem-solving skills and the ability to remain calm under pressure
• Excellent time management and the ability to juggle multiple events at different stages of planning
• Proficiency with Microsoft Office and confidence learning new software
• Availability to work weekends as required for weddings
• A current RSA (or willingness to obtain one)

Nice to have:

• Experience in weddings, events, hospitality, or tourism

Benefits

• Exposure to a variety of exciting events and celebrations throughout the year
• Opportunity to be part of a passionate, family-owned business
• Work in one of the Hunter Valley's most picturesque wedding venues
• Opportunity to develop your skills in event management and client relations
• Supportive and collaborative team culture
• Staff discounts across the company's wines and accommodation

Important Details

• Schedule: Approximately 3 days per week, with flexibility to increase hours during peak wedding season