Wedding Coordinator

About This Role

This role is for a highly organized, energetic, and service-driven Wedding Coordinator who will oversee weddings from the initial inquiry and consultation through to the successful execution of the wedding day. The coordinator will ensure seamless coordination between couples, suppliers, and internal departments while delivering exceptional guest service.

Responsibilities

• Handle wedding inquiries, consultations, and venue viewings
• Coordinate weddings from initial booking through to completion
• Liaise with couples regarding requirements, preferences, and budgets
• Prepare quotations, proposals, function sheets, and wedding schedules
• Conduct pre-wedding meetings and final confirmations
• Coordinate with chefs, service staff, housekeeping, maintenance, and management
• Liaise with external suppliers, including florists, décor companies, DJs, photographers, and entertainment providers
• Coordinate wedding setup, décor, seating arrangements, and timelines
• Manage the wedding-day schedule and ensure all aspects run according to plan
• Maintain clear communication between couples, suppliers, and lodge departments
• Handle last-minute changes and resolve issues professionally and efficiently
• Ensure exceptional service and guest satisfaction throughout the event
• Assist with post-wedding follow-up and administration
• Maintain accurate records of bookings, payments, and client requirements

Requirements

• Previous experience in wedding coordination, event management, banqueting, or hospitality
• Strong organizational and administrative skills
• Excellent communication and interpersonal abilities
• Strong attention to detail and excellent time-management skills
• Ability to manage multiple events and tasks simultaneously
• Professional appearance and strong guest-relations skills
• Ability to remain calm and effective under pressure
• Flexible and willing to work weekends, public holidays, and evenings as required

Nice to have:

• Hospitality or Event Management qualification
• Valid driver's license

Important Details

• Application deadline: October 7, 2026

About the Company

Bright Search Recruitment (Pty) Ltd is a recruitment agency.