About This Role
This virtual assistant role supports an international team with administrative, scheduling, research, and daily coordination tasks. It is ideal for an organized and proactive individual who thrives in an independent work environment, pays close attention to detail, and consistently follows through on responsibilities.
Responsibilities
- Manage calendars, schedule meetings, and coordinate appointments across time zones
- Monitor shared inboxes, organize correspondence, and draft routine emails in English
- Prepare and format documents, presentations, spreadsheets, and meeting notes
- Maintain accurate records in our CRM, task management tools, and shared folders
- Conduct online research and summarize findings clearly
- Follow up on outstanding tasks, document requests, and internal deadlines
- Support client onboarding by collecting information and organizing documents
- Assist with travel arrangements and general administrative tasks
- Handle confidential business and client information with discretion
Requirements
- Previous experience as a virtual assistant, administrative assistant, executive assistant, or in a similar support role
- Strong written and spoken English, alongside fluency in Spanish
- Excellent organization and attention to detail
- Confidence using Microsoft Office or Google Workspace, particularly spreadsheets and shared documents
- The ability to prioritize tasks, meet deadlines, and communicate progress clearly
- A practical approach to solving problems and the confidence to ask questions when instructions are unclear
- A reliable internet connection and a suitable workspace for remote work
- Availability to work an agreed schedule and attend calls with our international team
Nice to have:
- Experience supporting a professional services company
- Experience using CRM systems
- Experience working with international teams
- Knowledge of Chinese or another Asian language
Benefits
- Work remotely from Mexico with an international team
- Gain exposure to business operations and professional services across Asia
- Take ownership of varied tasks that support colleagues and clients
- Build administrative, communication, and coordination skills
Important Details
- Schedule: Working hours and required overlap with the team in Asia will be agreed during the hiring process
About the Company
MSA Asia helps international businesses establish and manage their operations in China and across Asia. Its services include company incorporation, accounting, tax, payroll, and business advisory.
