Virtual Assistant

About This Role

This Virtual Assistant role provides crucial support for daily operations by managing schedules, emails, and lead information, as well as assisting with social media and general administrative tasks. It suits a proactive and organized individual with strong communication skills.

Responsibilities

• Efficiently manage the consultant's calendar, including scheduling and confirming meetings with clients, candidates, and internal stakeholders, using tools like Google Calendar and Calendly
• Draft and send professional emails for follow-ups, meeting confirmations, and general correspondence, and help manage and organize the consultant's inbox
• Maintain and update the lead database using Google Sheets or a CRM, conduct initial research on new leads, and send introductory emails as instructed
• Proactively manage follow-ups for all business activities, including client proposals, candidate interviews, and networking connections, ensuring no opportunities are missed
• Assist with managing the consultant's professional social media presence, primarily on platforms like LinkedIn, including scheduling posts and engaging with the network
• Perform various administrative tasks, such as creating basic reports, organizing documents in Google Drive, and assisting with data entry

Requirements

• Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar role
• Exceptional organizational skills and ability to manage multiple tasks and priorities effectively with a high degree of attention to detail
• Proficient in using Google Workspace (Gmail, Calendar, Docs, Sheets) and communication tools like WhatsApp and Slack
• Excellent written and verbal communication skills in English
• Proactive attitude and ability to anticipate needs and take initiative without constant supervision
• Strong sense of responsibility, a professional demeanor, and a commitment to maintaining confidentiality

Nice to have:

• Experience in an HR or recruitment setting