Virtual Assistant

About This Role

This position provides hands-on virtual administrative assistance across documents, communications, and task tracking. You will help keep shared records current while arranging meetings and preparing the information teams need.

Responsibilities

• Coordinate document collection and delivery for routine business processes
• Sort administrative email requests and route items to the appropriate contacts
• Carry out straightforward internet research and summarize reliable findings
• Prepare basic spreadsheets and format documents for internal use
• Follow up on open requests and record next actions accurately
• Manage meeting invitations, appointments, and calendar updates using shared scheduling tools
• Update shared trackers to show completed and pending administrative tasks

Requirements

• Accurate recordkeeping and attention to detail
• Comfort using common office software, email, and shared calendars
• Careful handling of confidential business information
• Willingness to learn employer-provided collaboration tools
• Clear, professional written communication
• Must be authorized to work in the United States
• Able to perform the role remotely from an approved U.S. location

About the Company

At Thermal B Solutions Inc., we are seeking a Virtual Assistant.