Unit Secretary

About This Role

This unit secretary position involves performing a variety of clerical and clinical duties to support a patient care unit, working under the supervision of the Nurse Director. The role is essential for maintaining patient records, facilitating communication, and coordinating unit activities.

Responsibilities

• Perform clerical functions on the patient care unit and/or other patient care areas as assigned
• Assemble patient records
• File and document patient information, such as laboratory and X-ray reports
• Keep records up-to-date, in order, and supplied with appropriate forms
• Transcribe physician orders accurately and timely
• Initiate orders via order entry system accurately and timely
• Facilitate effective communication and coordinate unit activities
• Answer telephone appropriately and courteously
• Take and relay messages in a timely manner
• Place calls as requested to physicians and other professional or ancillary services
• Greet and direct visitors, physicians, and staff from other departments
• Open, sort, and route mail accurately and in a timely manner
• Order, receive, and stock required inventory of stationary and forms (linen, sterile supplies, food and kitchen supplies as requested)
• Assist the manager by performing administrative duties as requested

Requirements

• High School diploma/GED
• Computer skills
• Excellent interpersonal and communication skills
• Demonstrated prioritization and organizational skills
• Ability to understand and follow complex oral and written instructions

Nice to have:

• Medical Assistant certification
• Classes in medical terminology
• Experience in a hospital or health care setting
• Experience with Meditech computer system

Benefits

• Signing bonus (eligibility confirmed during interview process)

Important Details

• Schedule: Every third holiday, Sunday through Saturday, every third weekend
• Scheduled Hours: 8:45 AM - 9:15 PM
• Shift: Day Shift, 12 Hours
• Hours: 36
• Union: SHARE Marlborough

About the Company

UMass Memorial Health is the premier health system of Central Massachusetts, with more than 20,000 employees working together to provide exceptional patient care, academic excellence, and leading-edge research.