Trucking Administrator

About This Role

This administrative role provides crucial support to the trucking dispatch department and serves as the primary contact for owner-operator truckers. The position coordinates documentation, compliance, contracts, certified payroll, and payment processes, ensuring successful partnerships with the company.

Responsibilities

• Provide day-to-day administrative support to the trucking dispatch department to promote accurate, efficient, and timely operations
• Coordinate owner-operator onboarding and maintain required partnership documentation, including agreements, insurance certificates, tax forms, equipment information, compliance records, and payment setup materials
• Communicate with owner-operators to obtain missing or updated documentation, answer administrative questions, and support continued compliance with company requirements
• Review submitted documentation for completeness and accuracy, route materials for approval, and maintain organized electronic and paper records
• Support contract administration by tracking agreements, renewals, expiration dates, amendments, and related documentation
• Assist with certified payroll documentation and reporting, as applicable, to support contractual and regulatory requirements
• Coordinate with dispatch, field operations, accounting, payroll, and other internal teams to resolve documentation, invoicing, and payment issues
• Review owner-operator invoices, tickets, rates, and supporting records for completeness and assist with timely payment processing and reconciliation
• Maintain Excel spreadsheets, logs, and reports used to track owner-operator status, compliance, contracts, invoices, and payments
• Provide accurate and timely updates to department leadership regarding outstanding documentation, payment concerns, compliance issues, and other administrative needs
• Assist with audits and record requests to help ensure established internal controls and company procedures are followed
• Perform other administrative duties and special projects in support of trucking dispatch operations as assigned

Requirements

• High School diploma or equivalent required
• 1–3 years of administrative, office, dispatch support, accounting, or related experience required
• Proficiency in Microsoft Excel, including organizing and maintaining spreadsheets, sorting and filtering data, and using common formulas
• Proficiency in Microsoft Word, Outlook, and other standard office applications
• Working knowledge of administrative processes related to contracts, invoicing, payments, recordkeeping, and document control
• Ability to review detailed documents for completeness, accuracy, and compliance with established requirements
• Strong written and verbal communication skills, with the ability to work professionally with owner-operators and internal partners
• Ability to work independently, manage competing priorities, and respond with an appropriate sense of urgency
• Detail-oriented with strong organizational, follow-up, and problem-solving skills
• Ability to handle confidential information and demonstrate ethical and professional business practices
• Ability to learn and use company systems
• Ability to abide by Granite’s Code of Conduct on a daily basis
• Team player

Nice to have:

• Experience supporting trucking, transportation, construction, or owner-operator operations
• Experience with certified payroll and contract administration
• Experience reviewing invoices, payment documentation, or compliance records
• Knowledge of certified payroll requirements and reporting practices
• Experience with JD Edwards World/One World or similar enterprise systems

Benefits

• Paid holidays
• Sick leave
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible spending plans
• Special programs for musculoskeletal health
• Mental wellness programs
• Two PPO medical plans through Anthem BlueCross, including one for which 100% of the premium is paid by Granite for eligible employees and dependents
• Health Savings Account (HSA) or a Flexible Spending Account (FSA) option
• 100% match on the first 6% of eligible compensation deferred into 401(k) plans, with immediate vesting

Important Details

• Physical demands: regularly required to talk and hear; frequently required to stand, walk, sit and use hands to operate a computer keyboard; occasionally required to reach with hands and arms; must occasionally lift and/or move up to 10 pounds; specific vision abilities include close vision and ability to adjust focus

About the Company

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. They consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.