Treasury Specialist Supervisor

Job Title:

Treasury Specialist Supervisor

Reports To:

Treasury Manager, Assistant Treasury Manager

Interface with:

All Departments

Job Purpose

· To oversee the cashiering and head cashiering functions of the Treasury Department

Duties and Responsibilities

A. Front-End Tasks

· Conducts ocular visits to branches to check if the duties and responsibilities of Cashiers and Section Head Cashiers are being followed.

1. Spot Audit of Head Cashier Funds

1.1. Cash Change Fund

1.2. Petty Cash Fund

1.3. Overages.

2. Inspection of Daily Tasks

2.1. Checking of Reports made by Head Cashiers

2.2. Ocular visit and checking of cashier terminals

2.3. First hand rectification of all non-customary/non-standard practices of cashiers/section head/head cashier.

· Fills up Head Cashiers’ Checklist.

· Supervises and trains newly-hired cashiers.

· In the absence of a Head Cashier, Treasury Supervisor acts as reliever of Head Cashier does the following:

A. System:

1.1 POS

1.1.1 Facilitates opening and closing of POS Terminal

1.1.2 Facilitates item, transaction and POS Voids.

1.1.3 Facilitates POS overrides such as but not limited to Cashier Break –in, Lock POS, entering Credit Memo payments and others, if necessary

1.2 SAP

1.2.1 Accommodates and creates Incoming Payment in SAP for

1.2.1.1 Charge Account Customers

1.2.1.2 Customer’s Deposit

1.2.1.3 COD Transactions

1.2.1.4 Purchase of Sample Items

1.2.1.5 Tenant Payments like:

a) Water and Electricity

b) Penalties for Late payments and late opening/early closing

c) Signages

d) Ad and promo

e) Security and meter deposits

1.2.1.6 Other Income:

a) ID Lace

b) Scrap Sale

c) Lost Ticket

1.2.2 Deposits internally POS Cash, SAP Cash, and Checks in SAP B1 System.

1.2.3 Generates the following Reports (Refer to list of Reports) in SAP/POS System.

1.2.4 Exchanges check to cash.

1.2.5 Creates Business Partner Code in SAP for Walk-in customer who issue deposit/down payment.

B. Reports

1.3 Generates and sends the following reports through CW outlook and/or inter-branch transmittal

1.3.1 Consolidated POS and SAP Daily Sales Report

1.3.2 SAP Reports

a) Incoming Payment Register (DIY)

b) Tenant Sales Register

1.3.3 Four Reports

a) Sales Invoice BIR Registered Number Repor

b) Official Receipt BIR Registered Number Report

1.3.4 POS Cash Invoice Register

1.3.5 AR Reserve Invoice Number Report- for Sales Consultants’ transactions

1.3.6 POS Reports

a) POS Daily Consolidated Sales Report

b) POS Sales Per Tender Report- Summary

c) POS Sales Per Tender Report Detailed- Credit Card

1.3.7 Daily Cleared Checks Report- to Store Officers

1.3.8 Gift Certificate Monitoring Report

1.3.9 Non-Trade Rewards Monitoring Report

1.3.10 Loyalty Points Adjustment Report

1.3.11 Receiptable Incoming Payment Reports

a) Electric Bill-Tenant Payment

b) Water Bill- Tenant Payment Charge to Account/Muntinlupa OR

c) Asset Disposal-Scrap Sale

d) Late Penalties- Tenant Payment

e) Late Opening/Early Closing- Tenant Payment

1.3.12 COD Transaction Report- Crystal Report

1.3.13 Cash Advance and Liquidation Report-

1.3.14 Daily Transaction Report to Administration Department

1.3.15 Down payment BP Code Report

1.3.16 Deposit Reports

a) Deposit Report- Cash POS Sales

b) Deposit Report- Cash SAP Sales

c) Deposit Report- Check Deposit

d) Schedule of Pick-up and Deposit Report

1.3.17 Daily Observation Report

1.4 Transmits the pertinent documents to Treasury Department or to other department as required by Head Office:

1.4.1 Redeemed Linked Credit Memo Register- to Accounting

1.4.2 Redeemed GC Credit Memo Register- to Accounting

1.4.3 POST Voids Daily Report- to Accounting

1.4.4 Petty Cash Liquidation Summary Report- to Accounting

1.4.5 Cancelled Sales Invoice Report- to Audit

1.4.6 Cancelled Official Receipt Report- to Audit

1.4.7 CS Transaction Slips and Recorded Series Report- to Audit

1.4.8 BIR 2306 and BIR 2307- to Accounting

1.4.9 Z-Read Documents

1.4.10 Validated Deposit Slips- to Treasury Manager

1.4.11 Sales Invoice (Pink Copy)- to Accounting

1.4.12 Cash Invoice with Tape receipt( Pink Copy)- to Accounting

1.4.13 Tenant’s Sales Invoices-to Accounting

1.4.14 Credit Card Settlement

C. Money and Other Tenders.:

1.5 Petty Cash Fund:

1.5.1 Provides petty cash requirements of other departments

a) Checks the Liquidation Report, attached receipts and declared cash-on-hand submitted by Department Head every week. Receives check refund request from Customer Service Representative

b) Processes and check refund documents and submits to Audit Department.

1.5.2 Bank Reversal

a) Process credit card terminal bank reversal for within the day cancellation of credit card payment.

1.6 Picks up cash from cashier terminals in defined time and instances during store hours.

1.7 Deposit of cash and check sales:

1.7.1 Deposits externally the POS and SAP cash and checks sales in bank.

1.7.2 Receives Credit Card Settlement from Bank Agents.

1.7.3 Forwards the Credit Card Settlement to Treasury Department-Head Office for deposit.

1.7.4 Accomplish bank cash and check deposit slip for both POS and SAP sales.

1.7.5 Files bank deposit slips and Cash Deposit Checks

1.8 Prepares cash boxes and cash change for operational functions

1.9 Bounced Checks:

1.9.1 Coordinates to Sales Personnel/guarantor for bounced check scenarios

1.9.2 Informs Treasury Manager and Management the scenario for information and instruction

1.9.3 Requests to Treasury Manager to post Outgoing payment in SAP.

1.9.4 Enters payment as replacement for bounced check in SAP.

1.10 Customer’s Deposit

1.10.1 Receives Cash/Credit Card or Checks as deposit/down payment from customer.

1.10.2 Informs the Customer regarding policies of deposit/down payment redemption.

1.10.3 Informs to Head Cashier of Redeeming Branch the BP Code, Name of Customer and amount of down payment and Treasury Manager the approval of accommodating customer’s deposit to be redeemed to other branch.

1.10.4 Validates the Affidavit of Loss (notarized) if matches to records of customer deposit

1.10.5 Creates certified true copy of customer’s deposit OR.

1.11 Gift Certificate Monitoring and Replenishment

1.11.1 Daily monitors checks, reconciles with Customer Service Representative the reward items-on-hand versus CWHD GCs.

1.11.2 Endorses to Cashiering SH the GC box to issue to Customer Service Representative a day before day-off.

1.11.3 Conducts inventory count every 5th day of the week for the current CWHD GCs stock on branch.

1.11.4 Replenishes CWHD GCs Stock Inventory in Customer Service Box daily.

1.12 BIR 2306/BIR 2307

1.12.1 Approves CS Transaction Slips used by Sales personnel to guarantee the submission of “to follow” BIR 2306/BIR 2307 for during EWT transactions.

1.12.2 Monitors CS Transaction slips for submitted and overdue BIR 2307/2306.

1.12.3 Sends list of un-submitted forms and names of guarantor to Credit and Collection Department

1.13 Cashiers and Section Heads: Oversees that the duties and responsibilities of the section head and cashiers are being fulfilled.

1.14 Accomplishes daily inspection list of cashiers as well as the section head cashier.

1.15 Oversees the availability of materials needed by the cashier like forms, POS papers, thermal papers, and other office supplies.

1.16 Conducts Pep Talks, discusses new upcoming promos and memos to cashier

1.17 Roves and inspects cashiers from time to time.

1.18 Checks end-of day- reports of the cashiers in POS and SAP terminals.

D. Other Tasks:

1.19 Non Trade Rewards Issuance

1.19.1 Prepares and turnover Non-Trade Reward Item daily to Customer Service Representative and checks Customer Service Representative on-hand non-trade issuance versus claimed

1.20 Coordinates with other departments for areas of concern in the functions of Cashiering Area.

E. Checks DIY Transactions with Manual Override FormOther Tasks:

1.21 Non Trade Rewards Issuance

1.21.1 Prepares and turnover Non-Trade Reward Item daily to Customer Service Representative and checks Customer Service Representative on-hand non-trade issuance versus claimed

1.22 Coordinates with other departments for areas of concern in the functions of Cashiering Area.

1.23 Checks DIY Transactions with Manual Override Form

B. Back-End Tasks

· Checks all reports send in by the Head Cashiers to the Treasury Manager and Assistant Treasury Manager for their accuracy, punctuality and completeness.

· Oversees Deposit functions

Ø Monitors all postdated checks of sales in nature is being deposited on time.

Ø Monitors and ensures that all Credit Card Settlement are received from Branches.

· Oversees Bank Reconciliation Functions:

Ø Ensures that all bank statements received from Treasury/Finance Manager are reconciled to cash/bank ledger in SAP System.

Ø Checks accomplished Bank Reconciliation Adjustment Form and attachments before submission to Treasury Manager for approval.

· Oversees Disbursement Functions:

Ø Monitors consolidation of approved bank loans and schedule of payment and submission to Treasury Manager and Assistant Manager for reference.

Ø Supervises Staffs handling disbursements.

Ø Checks, review and manage disbursement of payments in accordance with company’s business processes.

· Performs other tasks assigned from time to time.

Qualifications

· Graduate of BS Accountancy, Banking & Finance or any Business related courses.

· Must have at least years of experience in banking and treasury operations in a supervisory capacity including but not limited to the ff. areas: cash and liquidity management, cashiering operations, treasury risk management, banking services and relationship management, etc.

· Basic knowledge in Retail Store Operations set up

· Knowledge in Operations and Accounting Process

· Willing to do field works.

· Keen to details.

Competency Requirements

A. Knowledge and Job Skills Requirements:

· Knowledge in operations and accounting processes

· Knowledge in treasury concepts, funding, cash management and bank transactions

· Knowledge in SAP B1 System – Financial and Banking Modules

· Ability to use Microsoft Office software to a competent standard

B. Soft Skills:

· Above average verbal and written communication skills

· Analytical skills

· Leadership skills

· Interpersonal Relationship Skills

· Numerical Ability (knowledge of basic mathematical unit conversion)

· Methodical Ability

· Trustworthiness

Directly Reported By

Head Cashiers

Pay: Php20,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Free parking
• On-site parking
• Paid training
• Pay raise

Education:

• Bachelor's (Required)

Work Location: In person