Transportation Coordinator

About This Role

This role coordinates all aspects of transportation operations, including scheduled routes, special excursions, and vehicle maintenance, while also managing substitute driver and vehicle assignments. It suits a candidate with strong organizational and communication skills who can ensure the safe and efficient transport of students.

Responsibilities

• Oversee drivers and buses assigned to routes; assign substitute drivers and spare vehicles as needed
• Oversee pre-trip and post-trip inspections and proper vehicle parking on campus
• Serve as the bus operator liaison for equipment, routes, maintenance, and student discipline
• Ensure school administration receives necessary reports and paperwork is provided to bus operators and administration in a timely manner
• Coordinate with maintenance vendor(s) on repairs, inspections, and preventative maintenance
• Coordinate with safety and training vendor on driver onboarding, monthly safety meetings, and annual recertification
• Advise school administration on applicants, bus operator issues, and termination recommendations (without authority to hire, fire, or formally reprimand)
• Work with bus operators and Deans of Discipline on disciplinary issues that arise on the buses
• Coordinate evacuation drills with bus operators and school administration
• Communicate, in a timely manner, all routing issues, delays, and/or anomalies with school staff
• Assist in maintaining an effective computerized transportation management system
• Assist in the efficient staffing of the student transportation system; assist in supervising, hiring, and evaluating bus operators and bus attendants in compliance with state laws and regulations
• Assist on projecting staffing requirements in conjunction with all routes and schedules
• Act as a substitute bus operator when all others are unavailable for a route or special excursion
• Drive a school bus safely in accordance with time schedules; transport students to and from their homes, school sites, and on field trips
• Oversee the loading and unloading of students, releasing students to authorized individuals
• Maintain order and proper discipline of passengers; resolve disputes; document and report severe disciplinary cases
• Conduct established safety and operational inspection of assigned vehicle daily
• Assure maintenance of bus in a safe and clean operational condition; report needed mechanical repairs; sweep the interior of the bus daily; service the bus with gas; follow established security procedures
• Maintain a variety of records and reports, including attendance, mileage, routing, maintenance, and time schedules
• Attend meetings, programs, and in-service training as assigned