About the role
Position Title: Transportation Administrative Assistant
Department: Transportation
Evaluation Instrument:
Pay Grade: Classified Salary Scale
Pay Type: Hourly
Retirement: TRS
Contract Work Year: 240 Days, 8 Hours Per Day
Reports to: Transportation Director or Superintendent
MINIMUM QUALIFICATIONS
HS Diploma or Associate Degree
Prior Administrative Experience preferred
(Will be required to have or obtain CDL license)
GOAL
To Support safe, efficient, and compliant daily student transportation operations.
REPRESENTATIVE DUTIESRESPONSIBILITIES
- Performs clerical duties including telephone, reception, typing/computing, filing, record keeping activities to include computerization of records
- Completes computerized leave records on each employee monthly
- Processes orders for purchase of supplies, services, parts and equipment
- Maintains a current inventory of supplies, parts and equipment
- Sets up and maintains a system for the receipt and issuance of parts and supplies
- Obtains and studies comparative prices and quotations
- Prepares transportation/maintenance time records on a monthly basis for payroll clerk
- Maintains data entry of repair orders for school bus fleet
- Schedules and secures substitute bus drivers
- Other specific record-keeping responsibilities:
- Maintains files to insure current drivers' license status for all drivers
- Schedules drivers' annual and initial physicals
- Develops and submits to superintendent's office, maintenance and transportation records monthly
- Fills out and routes work order request for maintenance and vehicle repairs and services
- Checks invoices for maintenance and bus shop for accuracy Monitors fuel oil deliveries and daily reporting
- Maintains favorable relations with bus drivers, vendors and parents.
- Works cooperatively with the Transportation Director and Bus Shop Foreman
- Filing all bus conduct forms that is wrote up each day on all kids on all buses
- Performs other duties as may be assigned by supervisors
Revised: 2024
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