This role oversees the administration, compliance, and operational aspects of the organization's total rewards programs, including benefits, retirement plans, compensation, payroll governance, and leave administration. The manager partners with external advisors and internal stakeholders to develop strategies that attract and retain employees, ensuring compliance with all relevant regulations. The position serves as a subject matter expert on total rewards and payroll compliance, collaborating with a Senior Talent Management Operations Specialist for operational execution and system administration.
Responsibilities
Manage the administration of employee benefit programs including medical, dental, vision, life insurance, disability, wellness, voluntary benefits, and other employee benefit offerings
Serve as the primary internal contact for employee benefits inquiries and resolution of complex benefits issues
Coordinate annual open enrollment activities, plan communications, employee education, and vendor interactions
Interact regularly with vendors to ensure service levels are being met
Partner with the Senior Talent Management Operations Specialist to ensure accurate benefit system configuration, eligibility administration, enrollment processing, and vendor data integrations
Review and reconcile benefit billing and eligibility reporting to ensure accuracy and compliance
Recommend program improvements based on employee feedback, utilization trends, and organizational needs
Administer the organization's retirement plans and ensure compliance with plan documents and regulatory requirements
Coordinate with retirement plan advisors, recordkeepers, auditors, legal counsel, and finance as needed
Oversee employee enrollment, contribution changes, distributions, and other retirement plan transactions
Support fiduciary governance processes and retirement plan committee activities
Ensure accurate and timely completion of required retirement plan reporting, disclosures, audits, and communications
Monitor retirement plan participation, utilization, and employee engagement trends and recommend improvements to plan administration, employee communications, financial wellness education, and overall program effectiveness
Administer the organization's compensation programs, salary structures, job classifications, and pay practices
Coordinate compensation benchmarking and market analysis activities utilizing third-party compensation consultants and resources
Conduct compensation analyses to support hiring, promotions, transfers, market adjustments, and organizational changes
Maintain compensation structures, salary ranges, and classification frameworks
Support annual compensation planning processes and compensation review activities
Millions of jobs, with real people getting hired every day
200,000+
New jobs added daily
7,000,000+
Verified job listings
1,000,000+
Tailored applications submitted
Ensure compliance with compensation-related laws, regulations, and organizational practices
Provide oversight of payroll administration and maintain proficiency in independently executing payroll processes as needed to assist the Senior Talent Management Operations Specialist and ensure accurate and timely processing of employee wages, taxes, deductions, garnishments, and other payroll transactions
Establish and maintain payroll procedures, controls, approval processes, and documentation in partnership with the Senior Talent Management Operations Specialist
Monitor compliance with federal, state, and local payroll regulations, wage-and-hour requirements, and payroll tax obligations
Partner with Finance and the Senior Talent Management Operations Specialist on payroll audits, reporting, reconciliation, and issue resolution
Evaluate payroll processes and recommend improvements that enhance efficiency, accuracy, and regulatory compliance
Manage FMLA, ADA, and other leave administration processes to ensure compliance with organizational policies and applicable laws
Serve as the primary resource for complex leave and accommodation matters
Coordinate leave management activities with employees, leaders, internal stakeholders and when needed external vendors
Monitor leave-related compliance requirements and maintain appropriate documentation
Partner with the Senior Talent Management Operations Specialist to ensure accurate leave tracking, payroll entry, and system administration
Ensure compliance with ERISA, COBRA, HIPAA, ACA, IRS regulations, Department of Labor requirements, and other applicable federal and state laws
Review and approve required governmental, regulatory, plan, and organizational reporting
Coordinate audits, compliance reviews, fiduciary activities, and required disclosures
Monitor legislative and regulatory changes affecting compensation, payroll, benefits, retirement plans, and leave administration
Develop and maintain policies, procedures, and documentation supporting compliance requirements
Provide guidance regarding compliance-related risks and required actions
Maintain accurate records related to benefits, retirement plans, compensation, payroll governance activities, leave administration, and compliance programs
Ensure required plan documents, notices, disclosures, and employee communications are current and properly maintained
Coordinate retention and storage of records consistent with regulatory requirements and organizational policies
Support internal and external audits by providing documentation, analysis, and reporting as requested
Review workforce and compliance reporting prepared by the Senior Talent Management Operations Specialist to ensure accuracy and completeness
Requirements
Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field
Five to seven years of progressively responsible experience in benefits administration, compensation, payroll, or human resources
Experience administering employee benefits and retirement plans
Experience managing payroll operations
Important Details
Work format: hybrid (telecommuting), working on-site at least 3 days a week at our office in Iowa City
