Tender Executive (Fire Safety)

Job Description – Tender Executive

Location: Dashrath, Vadodara, Gujarat

Department: Projects

Employment Type: Full-time

Experience Required: Minimum 3 years

Age Limit: Up to 35 years

Gender: Male/Female

Role summary

We are looking for a detail-oriented Tender Executive to manage tender documentation, tender participation, billing support and related back-office activities. The candidate should be able to coordinate with internal departments, maintain accurate records and ensure timely submission of tenders.

Key responsibilities

 Identify and review relevant tender opportunities.

 Study tender notices, eligibility conditions, technical specifications and submission requirements.

 Prepare complete tender documents according to prescribed formats.

 Compile technical, commercial and statutory documents required for tender submission.  Coordinate with the Projects, Accounts and Management teams to obtain quotations, approvals and supporting documents.

 Assist in preparing price bids, BOQs, comparative statements and commercial offers.

 Submit tenders within the stipulated deadline and maintain submission records.

 Track tender status, clarifications, corrigenda, opening dates and final results.

 Maintain records of EMDs, tender fees, security deposits and other tender-related documents.

 Support project billing by preparing and checking invoices, measurement details and supporting documents.

 Follow up with clients and departments regarding submitted bills, pending documentation and payment status.

 Handle routine back-office work and maintain organised physical and digital records.  Prepare and submit monthly expense reports.

 Maintain confidentiality and accuracy of all commercial and tender-related information.

Educational qualification

 Graduate in any discipline.

 Candidates with a Commerce background will be preferred.

 Good working knowledge of MS Office, particularly MS Excel and MS Word.

Required skills

 Tender preparation and submission

 Tender documentation

 Billing and invoice coordination

 BOQ and commercial documentation

 Record management and reporting

 Good numerical and analytical ability

 Strong written and verbal communication

 Accuracy, time management and attention to detail

 Ability to coordinate with multiple departments

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person