About This Role
This temporary secretarial position performs general secretarial and clerical office tasks, with specific duties varying based on the assignment in a school, central office, or satellite office. It involves performing varied and moderately complex tasks including preparing and processing forms, records, correspondence, memoranda, documents, and reports.
Responsibilities
- Answer and screen telephone calls and visitors
- Handle requests and complaints from parents, students, and offices
- Enroll new students and complete fall/spring kindergarten enrollment
- Maintain student records/files
- Withdraw student records and forward to new schools
- Maintain strict confidentiality with respect to handling student record/personal data
- Schedule and copy materials for meetings
- Prepare and maintain office records of all students on class lists, student folders, card files, index cards, and attendance record/reports
- Receive and provide messages and make telephone calls for teachers and principals
- Compose and distribute reports, letters, forms, lists, newsletters, memos, agenda, schedules, and/or other correspondence
- Operate and maintain standard office machines and equipment
- Receive, sort, and distribute mail
- Assist with the preparation of instructional requests, tests, and other such materials as assigned
- Sign students in and out of school, issue tardy passes and keep absentee/tardy records
- Perform other related duties as assigned within the same classification or lower
Requirements
- High School Diploma or Equivalency Certificate required
- One year of recent office experience performing work of a progressively responsible nature required; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position
- Demonstrated ability to speak and write effectively
- Knowledge of modern office practices and procedures, business English, and spelling
- Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities
- Ability to exercise tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public
- Demonstrated ability to effectively work and communicate with diverse populations
- Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred)
- Bilingual and biliterate in targeted language may be required depending on assignment
