Supplier Accounts Specialist

Summary:
Under general supervision and according to established policies and procedures perform a variety of duties to process check requests and invoices for payment. Prepare and maintain related records and reports to ensure accurate monthly expenses for general accounting month-end closing.
Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers, and one another.
In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

• Instill Trust and Value Differences
• Patient and Community Focus and Collaborate

Responsibilities:
Process invoices for goods, services, employee expense reimbursement and the like for payment. Match invoices to appropriate supporting documents, verify match of quantities and accuracy of pricing, authorizing signatures present; noting dates to maximize available purchase discounts. Investigate and reconcile discrepancies, missing data. Code taxable/nontaxable disbursements to complete form in accordance with IRS regulations.
Ensure proper account distribution to cost center and object code through comparison of invoice description with general ledger chart of accounts when necessary. Review vendor master file listing to ensure payment generated to correct remittance address. Assign, adjust or delete vendor master file accordingly.
Communicate with vendors, purchasing department, receiving departments, and other hospital affiliate departments to resolve unpaid invoices and credit holds to ensure timely delivery of all ordered supplies and goods.
Process department requests for checks, ensuring authorized signatures and supporting documents are present. Assign vendor numbers and prepare appropriate supporting documents to be mailed with check.
Prepare and maintain related records and reports.
Maintain established Brown University Health policies, procedures, objectives, quality assurance, safety, environmental and infection control.
Perform other related duties as required.

Minimum Qualifications:
Basic Knowledge:
High school diploma or equivalent.
Knowledge of general office systems and accounting procedures such as gained through completion of introductory accounting/bookkeeping or business courses.
Familiarity with computerized systems, including ability to operate personal computer.

Experience:
One year related experience, including on-the-job experience to become familiar with policies and procedures specific to department.
Work is performed in a typical office environment.