Staff Assistant

Duties

This position is located in the FEMA Operations Center (FOC), Operations Division, Response Directorate, Federal Emergency Management Agency (FEMA), Department of Homeland Security (DHS). The FOC is FEMA’s primary operations center. It provides a centralized point of management for collecting, processing, disseminating and coordinating information and activities through a network of 24 hour operations centers in support of FEMA all-hazards mission. The incumbent will be responsible for the administration and implementation of a variety of important and special assignments for the FOC Director. Typical duties include:

• Transmits instructions and decisions from the Director to other staff advising them of new or proposed policies and procedures, of commitments made, and of other developments in the office pertaining to their individual responsibilities.
• Handles administrative functions for the FOC, including serving as timekeeper, handling all time and attendance issues, preparing and monitoring status of administrative forms, including travel authorizations, request for training, office equipment forms, personnel forms.
• Under the Director’s guidance, maintains and oversees FOC budget records and accounting. Maintains detailed spending records, ensuring they are up to date at all times. Response for accurate record keeping and expeditious follow-up on requisitions.
• Reviews outgoing correspondence for grammatical and factual correctness, adherence to established policy, correspondence procedures, format and distribution of copies.
• Responses to all incoming calls and visitors. Screens incoming call for the supervisor, handling such calls as appropriate personally or referring to staff members.

Qualifications

The qualification requirements listed below must be met within 30 days of the closing date of this announcement.

NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Current or former FEMA Reservists/DAE employees: To accurately credit your experience for these intermittent positions, make sure to list the dates (from MM/YY to MM/YY) of each deployment, along with the job title and specific duties you were responsible for during each deployment. Failure to provide this information may result in disqualification.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.