Staff Accountant

About This Role

Supporting the financial transactions and accounting operations of a leading proton therapy facility, this entry-level Staff Accountant position involves managing accounts payable, purchasing, and financial recordings. The role suits a detail-oriented professional eager to contribute to the integrity of accounting systems and fiscal records within a healthcare setting.

Responsibilities

• Process accounts payable transactions and post related journal entries
• Prepare and post general ledger entries and reconciliations to support timely month-end closings
• Record month-end accruals and reversals to accurately reflect estimated expenses
• Perform monthly reconciliations of cash and cash equivalents, charges, and receipts
• Prepare and process EFT and ACH payments for vendors and business partners
• Reconcile vendor statements against Sage Intacct account balances and resolve discrepancies
• Maintain amortization and depreciation schedules for prepaid expenses and prepaid insurance accounts
• Verify that all vendors, invoices, and payments comply with established financial policies and procedures
• Establish, organize, and maintain vendor and financial records in Sage Intacct and physical filing systems
• Prepare and submit annual TIAA reconciliations to Hampton University
• Reconcile employee benefit accounts monthly and communicate required adjustments to the Human Resources Department
• Prepare Accounts Payable Unpaid Bills Reports for management review and approval
• Enter and process invoice batches in Sage Intacct for payment
• Perform banking functions, including cash deposits and petty cash replenishment
• Prepare annual 1099 calculations and coordinate issuance to applicable vendors
• Manage office supply inventory and coordinate purchasing needs for the facility
• Match purchase orders to approved requisitions processed through Sage Intacct
• Assist with fixed asset management and preparation of budget-to-actual variance reports
• Support efficient departmental operations by performing additional duties assigned by the Director of Finance
• Process bi-weekly payroll and retirement contribution submissions
• Prepare and reconcile monthly employee benefits invoices

Requirements

• Understanding of accounting theory
• Ability to research and reconcile accounts
• Excellent written, verbal, communication, and interpersonal skills
• Microsoft Excel experience
• Attention to detail, high-quality results oriented, and adheres to timelines
• Proactive, independent, adaptable, and enthusiastic