About This Role
The Staff Accountant supports the monthly close, maintains the general ledger, and handles the day-to-day revenue and cash reconciliation for the company's network of ice vending locations. This role suits a detail-oriented individual who thrives in a collaborative, growing team environment.
Responsibilities
- Reconcile daily and weekly sales activity across all vending locations, comparing machine-reported volume, telemetry/vend data, credit card settlements, and cash collections
- Research and resolve variances between reported vend counts, deposits, and merchant processor settlements; escalate recurring discrepancies to the Controller with supporting documentation
- Record cash collection deposits, prepare bank deposit entries, and reconcile in-transit cash and coin from field collections
- Maintain revenue schedules by location and prepare location-level performance summaries for management review
- Reconcile credit card, mobile payment, and third-party processor fees, and verify fee rates against contracted terms
- Assist with billing and account reconciliation for dealer, distributor, and equipment customers as assigned
- Prepare and post journal entries, including accruals, prepaid amortization, and recurring entries, with complete supporting documentation
- Assist the Controller in meeting month-end and year-end close deadlines and in preparing supporting schedules for financial statements
- Investigate unusual general ledger activity and account fluctuations, and prepare variance explanations for review
- Review and process utility, lease, maintenance, and site-related expenses by location, and flag unexpected cost changes
- Assist with vendor setup and maintenance, including collection of W-9s and support for annual 1099 reporting
- Apply customer payments, monitor aging, and support collection follow-up on past-due balances
- Partner with operations, field service, and site management teams to obtain documentation and resolve accounting questions
- Identify opportunities to simplify, standardize, or automate recurring accounting tasks as location count grows
- Maintain organized, audit-ready electronic records and adhere to the company's document retention practices
- Handle confidential financial and employee information with discretion
- Perform other accounting duties and special projects as assigned
Requirements
- Bachelor's degree in Accounting, Finance, or a closely related field (or an Associate's degree in Accounting paired with relevant bookkeeping experience)
- Zero to two years of accounting experience; internships, co-ops, and accounting-related part-time work are considered
- Working knowledge of generally accepted accounting principles (GAAP) and the double-entry accounting cycle
