About the role
- Manage and maintain client-required documentation for employees and subcontractors.
- Ensure compliance with client, legal, and regulatory documentation requirements.
- Monitor and track document expiration dates, including occupational medical examinations, certifications, and mandatory training records.
- Coordinate employee mobilization activities to support timely access to client sites and projects.
- Submit and maintain records in client compliance and contractor management platforms (e.g., U-Verify, Avetta, RainbowTec).
- Review documentation for accuracy, completeness, and compliance before submission.
- Liaise with internal stakeholders, employees, vendors, and clients to resolve documentation and compliance issues.
- Support technical teams in meeting client onboarding and site access requirements.
- Generate and maintain compliance reports, dashboards, and tracking tools.
- Identify and escalate compliance risks, documentation gaps, and overdue requirements.
- Assist with internal and external audits by providing documentation and compliance evidence.
- Develop and maintain documentation procedures, guidelines, and record-keeping standards.
- Ensure compliance with data privacy and information security requirements when handling personal and sensitive information.
- Continuously improve documentation workflows and compliance processes to enhance operational efficiency.
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