Special Events Assistant (Private Events)

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

122393

Date Created

September 02, 2026

Job Family

Communications, Marketing & Events

Job Subfamily

Events

Job Function

Clerical/Administrative Support

Exempt Status

Non-Exempt

Shift Type

Casual / On Call

Schedule

Monday thru Sunday, varied hours

Worksite

01-MD:Homewood Campus

Work Modality

On-site: 90-100% of hours worked on-site

We are seeking a Special Events Assistant to provide administrative and logistical support for events, meetings, and other activities hosted by the university.

Specific Duties & Responsibilities

• Oversee and may assist with the setup and/or movement of furniture, equipment, etc.
• Oversee work of vendors (e.g., caterers, photographers, florists, lighting, DJs/musicians, cleaning crew, etc.) and student event staff during events.
• Determine when the caterer can leave the event by doing a final walk through with the catering supervisor on duty.
• Document event details during the event and complete a final event report at the close of the file and an event report at the conclusion of the event.
• Consult with supervisor or senior leader on issues or concerns requiring immediate attention during the event.
• Act as a liaison between the security staff and guests.
• Present well for any potential clients and visitors stopping by the event set-up.
• Ensure adherence to university policies and safety standards.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Skills & Expected Level of Proficiency

• Event Catering - Awareness
• Invoicing - Awareness
• Project Planning - Awareness
• Site Selection - Awareness
• Timelines - Awareness
• Vendor Contracts - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Specific Physical Requirements for the Job:

• Ability to navigate event venues and oversee both indoor and outdoor on-site event logistics

Classified Title: Events Assistant

Job Posting Title (Working Title): Special Events Assistant (Private Events)

Role/Level/Range: ATO 37.5/02/OC

Starting Salary Range: $16.10 - $25.90 HRLY ($20.50 targeted; Commensurate w/exp.)

Employee group: Casual / On Call

Schedule: Monday thru Sunday, varied hours

FLSA Status: Non-Exempt

Location: Homewood Campus

Department name: Private Events

Personnel area: Libraries

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.