About the role
Site Secretary/ Project Assistant
Site Secretary
We are looking for an organised and proactive Site Secretary to provide administrative, secretarial, and document control support to the site management team.
Key Responsibilities
- Manage day-to-day site administration and secretarial activities.
- Coordinate correspondence, filing systems, meeting minutes, and document distribution.
- Maintain and control project documentation, drawings, and technical records.
- Support personnel administration, including timekeeping, attendance records, and compliance documentation (Limosa, A1, VCA, medical certificates, etc.).
- Organise office supplies, PPE, IT equipment, accommodation, and visitor arrangements.
- Coordinate deliveries and maintain accurate site records.
- Support accounting processes and manage petty cash in line with company procedures.
- Provide administrative support to site management and project teams.
Requirements
- Previous experience in a Site Secretary, Project Administrator, or Document Controller role.
- Strong organisational and communication skills.
- Proficient in Microsoft Office.
- Ability to manage multiple tasks in a busy site environment.
Fluent French and English are essential.
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