About This Role
This role involves leading, coordinating, and managing all activities related to developing, reviewing, approving, and administering proposals and budgets in response to Requests for Proposals (RFPs). The Senior Proposal Manager oversees the entire proposal process, from initial RFP intake to final submission, collaborating with various departments to ensure proposals are accurate, competitive, compliant, and meet sponsor requirements. The position supports the development of proposal strategy, pricing assumptions, budget models, and timelines, while ensuring accountability and maintaining high standards of quality and professionalism.
Responsibilities
- Develop high-quality, compliant, and client-focused written business proposals and budgets for CRO, CRU, and Corelab services in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and related sponsor requirements
- Coordinate, organize, and lead the proposal team from RFP intake and kick-off through final submission, sponsor follow-up, and contract award, ensuring all contributors understand scope, timelines, responsibilities, and deliverables
- Establish, maintain, and manage proposal development process, communications, schedules, and deadlines to ensure timely completion of proposal and budget deliverables
- Monitor proposal progress, identify activities that are behind schedule, assess barriers to completion, and develop and implement effective corrective action plans to keep deliverables on track, escalating to team leadership where needed
- Schedule and conduct RFP Strategy Calls, proposal and budget review meetings with management and cross-functional stakeholders to confirm assumptions, resolve open items, evaluate risks and ensure alignment with sponsor requirements and internal standards, and obtain final approvals
- Prepare and distribute meeting minutes, action items, and follow-up communications to bid team members to support accountability, timely decision-making, and completion of assigned tasks
- Incorporate senior management feedback, operational input, pricing assumptions, and final review comments into proposal text, budgets, and supporting documentation
- Incorporate vendor budgets and vendor assumptions into Clinilabs’ budget, and related proposal text to support complete and accurate sponsor submissions
- Create, review, edit, and finalize proposal and budget drafts to ensure accuracy, completeness, consistency, compliance, formatting quality, and alignment with the approved scope of work, including thorough self-QC
- Assemble, submit, file, and archive final proposal materials, budgets, correspondence, assumptions, and supporting documentation in accordance with departmental processes and applicable recordkeeping requirements
- Maintain and update proposal workload tracker to support visibility into team workload, proposal volume, and turnaround times
