This Senior Project Coordinator role supports the Power & Energy team, specifically the CenterPoint Energy Portfolio, by providing project coordination and delivery support across multiple concurrent project teams. The successful candidate will work closely with project managers, project controls personnel, technical leads, commercial teams, and client stakeholders to ensure project information is organized, accurate, and timely. This position requires regular in-person support in the Houston area.
Responsibilities
Provide consistent coordination support across four to six concurrent project teams, adjusting priorities as project needs and deadlines change
Maintain project coordination plans, deliverable registers, action-item logs, decision logs, risk and issue logs, change or trend logs, and other project control records as assigned
Track commitments, upcoming milestones, required inputs, and due dates; proactively follow up with responsible team members and escalate potential delays
Help project managers maintain consistent project governance, reporting, documentation, and communication practices across the portfolio
Coordinate activities among project managers, project controls, technical disciplines, commercial teams, subcontractors, and client stakeholders
Coordinate recurring project meetings, workshops, client reviews, and working sessions, including scheduling, agenda preparation, meeting materials, notes, decisions, and action-item tracking
Produce concise and accurate meeting records that clearly identify assignments, responsible parties, required dates, decisions, and unresolved items
Follow action items through closure rather than limiting support to meeting-note preparation and distribution
Draft routine project correspondence, status updates, requests for information, and follow-up communications for project manager review
Maintain professional and responsive communication with internal and external stakeholders
Coordinate the planning, preparation, internal review, quality review, client submission, comment resolution, and finalization of project deliverables
Maintain deliverable registers and production schedules showing responsible contributors, planned review dates, submission dates, and current status
Administer project documentation, including contracts, scopes of work, submittals, RFIs, change documentation, technical deliverables, correspondence, and approvals
Maintain organized project files and repositories using established naming, version-control, access, retention, and audit requirements
Verify that current and approved versions of project information are accessible to appropriate team members
Coordinate recurring project reporting cycles and collect inputs from project managers, schedulers, cost personnel, and technical leads
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Support the maintenance of dashboards, milestone reports, KPI reports, cost reports, schedule updates, risk registers, and change-management records
Review project information for completeness, internal consistency, and data quality before reports are finalized
Assist project teams with monitoring commitments, planned and actual milestones, budget information, forecast inputs, invoice status, and other assigned performance indicators
Elevate discrepancies, missing inputs, overdue actions, and emerging concerns to the appropriate project manager or portfolio lead
Support contract administration, purchase-order tracking, subcontractor documentation, invoice workflows, and procurement coordination
Assist with collecting and validating timesheet, expense, vendor, invoice, and cost-reporting information
Maintain records supporting scope changes, extra-work requests, authorization status, and commercial decisions
Coordinate required onboarding and offboarding activities, including system access, project documentation, distribution lists, credentials, and required training
Maintain records associated with project safety, quality, regulatory, contractual, and audit requirements
Coordinate documentation requested for internal reviews, client reviews, quality audits, or compliance assessments
Help ensure required project procedures, templates, review steps, and approval workflows are consistently followed
Identify documentation, workflow, or compliance gaps and recommend practical corrective actions
Develop and improve templates, trackers, checklists, procedures, and coordination workflows that can be consistently used across the portfolio
Provide guidance to junior coordinators or administrative staff when assigned
Anticipate coordination needs and independently resolve routine issues while appropriately escalating matters requiring project management, technical, contractual, or client decisions
Exercise responsible and ethical decision-making regarding company funds, resources, information, and conduct, and comply with WSP policies and its Code of Conduct
Perform additional responsibilities as required by business needs
Requirements
High school diploma or equivalent
Minimum of seven years of relevant experience in project coordination, project administration, document control, project controls support, construction administration, or a comparable project-delivery role
Demonstrated experience coordinating multiple concurrent projects or supporting several project managers and technical teams
Ability to independently manage changing priorities, competing deadlines, and information from multiple contributors
Working knowledge of the project lifecycle, including initiation, planning, design, execution, monitoring and control, and project closeout
Experience coordinating meetings and producing clear records of decisions, assignments, responsible parties, and due dates
Strong follow-through, with the ability to monitor assignments through completion and appropriately escalate overdue or unresolved items
Advanced proficiency with Microsoft 365 applications, particularly Excel, Word, PowerPoint, Outlook, Teams, and SharePoint
Experience using project tracking, scheduling, document-management, or reporting platforms
Ability to collect, reconcile, and quality-check information received from several project contributors
Familiarity with project cost, schedule, risk, change, invoicing, procurement, or subcontractor coordination processes
Strong written and verbal communication skills, including the ability to draft professional correspondence and concise project updates
Ability to communicate professionally with project managers, technical personnel, corporate support groups, subcontractors, and client representatives
Strong organizational skills and attention to detail, with a demonstrated commitment to information accuracy and document integrity
Ability to handle commercially sensitive, client-sensitive, and confidential information appropriately
Ability to recognize project coordination risks or process gaps and elevate them with sufficient context for management action
Ability to work independently while remaining responsive to direction from multiple project managers and portfolio leadership
Must be located in, or able to regularly report within, the Houston metropolitan area
Ability to provide in-person project and client support in the Houston area based on meeting schedules and business needs
Ability to meet attendance and scheduling commitments with dependability and consistency
Ability to perform the essential functions of the position, with reasonable accommodations available for qualified individuals with disabilities
Nice to have:
Associate’s or bachelor’s degree in business administration, construction management, engineering technology, project management, or a related field
Experience supporting electric utility, transmission, substation, distribution, or other capital infrastructure projects
Experience supporting a client portfolio or program consisting of multiple concurrent projects
Familiarity with project controls concepts such as baseline schedules, milestones, cost forecasts, earned value indicators, change logs, risk registers, and KPI reporting
Experience with SharePoint and one or more project delivery tools such as Primavera P6, Microsoft Project, Smartsheet, Power BI, Oracle, Deltek, Procore, or comparable platforms
Familiarity with engineering and construction documentation, stage-gate delivery processes, and multidisciplinary design reviews
Experience coordinating scopes of work, subconsultant records, purchase orders, invoice packages, change documentation, and client deliverables
Familiarity with quality-control, records-management, audit, and regulatory documentation requirements
Project coordination, document control, construction administration, or project management training or certification
Benefits
Comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career
About the Company
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., the company partners with clients to help communities prosper.
