About the role
Pembrooke & Ives Employer New York, NY, USLocation:
Tue, Jul 28 '26Posted On $100,000 - $130,000 annually Pay:
Pembrooke and Ives is looking for a Senior Project Controls Manager with at least 6-10 years experience to partner with Directors and Studio Leads to manage firm-wide staffing allocation and project profitability across all active projects.
Duties & Responsibilities Financial Oversight:
- Enforce contract terms and ensure regulatory financial compliance.
- Reviews and tracks all change orders including budget and schedule impacts.
- Tracks project profitability by comparing actual and burdened costs against fee.
- Identify financial risks early and take corrective actions.
Staff Allocation:
- High-level understanding of firm-wide staffing capacity and utilization across all studios.
- Build and maintain a rolling staffing forecast for active and upcoming projects across all studios.
- Collaborate with Director in assigning specific project team members based on skillset, project priority, availability, and fee.
- Monitors studio level utilization and investigates discrepancies.
Schedule Ownership
- Develops and owns the master project schedule for all projects across the assigned studios and updates it weekly as milestones and deliverables shift.
- Reconciles the firm-wide fee structure directly against the schedules.
Leadership & Cross Functional Coordination
- Identifies and implements process and system improvements.
- Runs monthly reviews with studio leads and provides findings for executive, finance, and operational leadership.
- Coordinates with Design Directors on project deliverables and phase timing so the staffing plan reflects deliverables and timeline.
- Partners directly with the COO and EVP on contracts, resource management and staffing cost analysis.
- Resolves resourcing conflicts across studios to Leadership for prioritization.
Skills & Qualifications
- 6 to10+ years in project accounting, project controls, or project management within an AEC, interior design, construction environment, or other relevant professional services, with at least 2 to 3 years owning both budget and schedule for a complex, multi-phase project.
- PMP or equivalent certification is a plus.
- Experience implementing project management systems.
- Experience building and maintaining budget, staffing plans, schedules, and contract evaluation across concurrent projects and a pipeline of upcoming projects.
- Strong financial and data analytical skills and has a track-record of building forecasting or reporting infrastructure.
- Ability to make decisions with Directors and studio leads, using historical data as a reference, not a driver.
- Excellent communication and facilitation skills.
Benefits
- Health, Dental, Vision Insurance
- Life Insurance
- Commuter Benefits
- Paid Time Off
- Paid Parental Leave Plans
- Paid Public Holidays
- Eligible for Performance-Based Bonus
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