Senior Finance Officer - TJ / 1873225

Our client ACTED Pakistan is looking for a Senior Finance Officer in Hyderabad

ABOUT ACTED PAKISTAN:

ACTED is a non-governmental organization with headquarters in Paris, founded in 1993. Independent, private, and not-for-profit, ACTED respects a strict political and religious impartiality and operates according to principles of non-discrimination and transparency. ACTED has been present in Pakistan since 1993 and currently supports communities in Sindh, Khyber Pakhtunkhwa, the Federally Administered Tribal Areas, and Azad Jammu Kashmir. ACTED Pakistan programs range from short-term emergency responses to recovery and rehabilitation, as well as longer-term development initiatives. ACTED's strategy targets vulnerable communities affected by natural and conflict-related disasters, as well as a lack of socio-economic development. 1. General Objective

The Senior Finance Officer is responsible for ensuring sound financial management and accurate accounting at the area level, in accordance with Acted Pakistan's financial policies, procedures, internal controls, and applicable donor requirements. The position supports the Area and Country Finance teams by maintaining accurate financial records, monitoring budgets and expenditures, ensuring timely submission of financial documentation, and providing a clear and reliable overview of the area's financial situation.

• General Responsibilities

The Senior Finance Officer is accountable for ensuring the accurate, complete, timely, and transparent accounting and financial management of the assigned area. The position will:

• Ensure compliance with Acted financial policies, procedures, and internal controls.
• Maintain accurate and up-to-date financial and accounting records.
• Ensure timely submission of all required accounting and supporting documents to the Country Office.
• Monitor the area's financial position and provide relevant information and analysis to management.
• Support the Country Finance team in ensuring effective financial planning, reporting, and budget monitoring.
• Maintain confidentiality and integrity of financial information.
• Key Responsibilities
• Budget Control & Financial Management

The Senior Finance Officer will:

• Be accountable for the accurate accounting and financial management of the assigned area.
• Follow up on the implementation of Acted Pakistan's financial and accounting procedures.
• Monitor project budgets, expenditures, commitments, and available balances.
• Ensure expenditures are properly coded, supported, authorized, and allocated to the relevant project/budget line.
• Ensure timely and accurate submission of financial documents and reports to the Country Office.
• Maintain an effective flow of financial and accounting information between the Area Office and Country Finance.
• Monitor and report on cash position, cash requirements, and cash requests.
• Support analysis of project expenditures, running costs, and budget utilization.
• Identify financial risks, discrepancies, or unusual expenditures and promptly communicate them to the relevant supervisor.
• Support project teams in understanding budget availability and financial requirements.
• Ensure financial records are maintained and readily available for internal and external reviews or audits.
• Cost Control & Resource Management

The Senior Finance Officer will:

• Ensure that available financial resources are appropriately allocated to the relevant projects and activities.
• Monitor area running costs and ensure they remain within approved budgets and applicable Acted standards.
• Review expenditures against approved budgets and identify potential overspending or underspending.
• Ensure that non-allocated resources or costs are not charged to projects without the required authorization.
• Promote cost efficiency and value for money in area-level expenditures.
• Verify that expenses are reasonable, necessary, properly supported, and in line with approved procedures.
• Coordinate with relevant departments to address cost-control issues and prevent financial irregularities.
• Coordination with Other Departments

The Senior Finance Officer will:

• Coordinate closely with other FLAT departments at the area level, including Finance, Logistics, Administration, and HR.
• Coordinate with Programme and Project teams to understand and respond to their financial requirements.
• Provide financial guidance and support to programme staff regarding budget availability, expenditure procedures, and financial documentation.
• Coordinate with Logistics and Administration on procurement and payment documentation to ensure completeness and compliance.
• Coordinate with HR on staff allocation, payroll information, and project charging.
• Ensure procurement and payment documentation is complete, properly authorized, and available for financial records.
• Support reconciliation of staff-related financial information and payroll allocations.
• Participate in area-level coordination meetings where financial matters are discussed.
• Cash & Financial Documentation

The Senior Finance Officer will:

• Monitor area cash requirements and support timely cash requests.
• Maintain proper records of cash movements and financial transactions.
• Ensure that cash-related transactions are properly documented and reconciled.
• Conduct or support regular cash counts and reconciliations as required.
• Ensure all financial documents are properly filed and securely maintained.
• Follow up on outstanding financial documentation and ensure timely submission to the Country Office.
• Immediately report any discrepancy, loss, suspected fraud, or financial irregularity through the appropriate reporting channels.
• Compliance, Internal Control & Audit Support

The Senior Finance Officer will:

• Ensure compliance with Acted's financial procedures and delegated authorities.
• Apply appropriate financial controls to minimize the risk of errors, fraud, misuse, or unauthorized expenditure.
• Support internal and external audits by providing accurate and complete financial documentation.
• Follow up on audit findings and corrective actions relevant to the area.
• Ensure that financial transactions are supported by appropriate documentation and approvals.
• Maintain a high level of financial integrity, transparency, and accountability.
• Reporting & Communication

The Senior Finance Officer will:

• Provide regular financial updates to the Country Finance team and Area Management.
• Prepare financial analysis and information as required.
• Highlight budgetary risks, financial gaps, and operational concerns in a timely manner.
• Ensure accurate and timely communication regarding cash requirements, expenditures, budget utilization, and financial documentation.
• Maintain effective communication with the Country Office and relevant area-level departments.
• Accountability to Communities and Beneficiaries

The Senior Finance Officer is responsible for ensuring that all relations with communities, beneficiaries, partners, vendors, and other stakeholders are conducted in a respectful, professional, transparent, and consultative manner. Due attention must be paid to ensuring that communities are adequately informed, where relevant, about Acted's programme objectives, activities, beneficiary selection criteria, and methodologies.

PSEAH Obligation:

Accountability:

All ACTED team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.

PSEAH Obligation:

• ACTED has a zero-tolerance approach to sexual exploitation, abuse, and harassment (SEAH) and strives to recruit those who share our values.
• All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements.
• All candidates who have been offered a position will sign and respect ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.
• Managers will have a special responsibility to foster a safe environment.
• Misconduct can lead to serious disciplinary sanctions.
• For the purposes hereof, the following definitions shall be used:

Sexual exploitation: means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially, or politically from the sexual exploitation of another.

Sexual abuse: means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Note: “ACTED is an equal opportunity employer. Females, minorities, and candidates with disabilities are encouraged to apply. Final selection will be based on the security clearance of the candidate. Only shortlisted candidates will be called for the next step of the recruitment.”