Senior Executive Assistant (Office of the CFO) Work from Office

About This Role

Supporting the CFO, this senior executive assistant role owns calendar, travel, and correspondence management, ensuring the CFO's focus remains on critical tasks. The role suits a highly organized and discreet individual with a strong finance or operations background who can proactively manage executive workflow and project tracking.

Responsibilities

• Own the CFO's calendar: prioritization, conflict resolution, protected focus time, and meeting preparation
• Triage the inbox and support correspondence — drafting, flagging, and routing so only what genuinely needs the CFO reaches the CFO
• Arrange travel: itineraries, visas, logistics, and contingencies
• Prepare the CFO for meetings — agendas, pre-reads, and briefing notes — and capture the actions that come out of them
• Manage expenses, approvals routing, and general administrative workflow
• Maintain the action log from executive meetings and follow up owners to closure ahead of deadlines, on behalf of the CFO
• Track commitments made to and by the CFO across the executive team, surfacing slippage early rather than reporting it late
• Produce a weekly summary of open actions, stalled items, and upcoming deadlines
• Maintain the project register for the Office of the CFO: owners, milestones, status, and risks
• Chase project owners for updates and keep a concise status dashboard current
• Flag drift before it becomes a problem — this role is early warning, not post-mortem
• Own board pack logistics end to end: the submissions calendar, chasing contributors, version control, formatting consistency, and on-time distribution
• Coordinate inputs from finance, regional leaders, and functional heads
• Manage board and executive meeting logistics — scheduling, attendance, papers — and support the capture of minutes and actions
• Maintain the rolling forward agenda for board and executive meetings
• Coordinate with other assistants and functional teams to keep the executive cadence moving
• Handle board, financial, personnel, and transaction material with complete discretion
• Provide ad hoc support: information packs, short summaries, and trackers

Requirements

• 7+ years' EA experience, including 3+ years supporting C-level executives
• Experience in a finance or COO/operations environment, understanding reporting cycles and deadlines that do not move
• Comfortable following up senior stakeholders on behalf of the CFO — persistent, tactful, and organized
• Excellent written English and the ability to draft clear, professional correspondence
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfort with project-tracking tools and a quick adopter of AI productivity tools