Senior Commercial Fleet Administrator

Tasks

• Provide assistance commercial issues within the project(s).
• Assist in the preparation of internal commercial reporting and any other reports as required.
• Assist in the preparation of Valuations / Applications for Payment, including all supporting documentation in accordance with the contract.
• Identify commercial risks, opportunities, value engineering initiatives and change.
• Assist in cost control and cost mitigation activities.
• Apply cost allocation and coding structures in line with internal and external requirements.
• Provide cost reports as required.
• Input and post invoices
• Verify and process invoices against purchase order prices and delivered quantities.
• Match purchase orders and delivery notes with invoices.
• Ensure correct cost allocations against relevant codes.
• Resolve invoice queries with suppliers.
• Follow approval processes within required timeframes.
• Perform financial administration duties, including invoice processing and cost tracking.
• Resolve internal and external customer enquiries and escalate where necessary.
• Provide a high standard of customer service in all communications with internal and external stakeholders.
• Maintain accurate electronic records.
• Maintain established electronic filing systems.
• Produce correspondence, documents and presentations using a variety of media.
• Provide routine and ad hoc management information to support decision-making.
• Process incoming and outgoing post.
• Sign for deliveries and distribute them or notify the relevant person or department.
• Ensure visitors are logged through Reception / Security and that accurate visitor records are maintained.
• Greet visitors in a professional and welcoming manner.
• Ensure the relevant person is informed of visitor arrivals in a timely manner.
• Undertake any other duties as required by the line manager.

Qualifications

• Team working.
• Ability to encourage and develop a culture of commercial awareness within the team.
• Ability to provide support, guidance and coaching to junior staff on commercial matters.
• Strong customer service orientation and stakeholder focus.
• Strong organisational skills with a high degree of accuracy and attention to detail in record keeping and administration.
• Effective written and verbal communication skills.