About the role
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
The New Mexico Department of Transportation (NMDOT) provides a safe and efficient transportation system for the traveling public while promoting economic development and preserving New Mexico's environment.
Vision Statement: Set the standard for safe, reliable, and efficient transportation system.
Mission Statement: Provide a safe and efficient transportation system for the traveling public while promoting economic development and preserving the environment of New Mexico.
Core Values: Safety, accountability, customer service, integrity, teamwork, and communication.
As a valued new employee to NMDOT, you may be eligible to received three (3) days of administrative leave upon your start date. This is applicable to external hires not within the State of New Mexico Government.
Why does the job exist?
This position provides administrative, procurement, financial, budgetary, professional service contracts, accounts payable, capital assets, per diems, and other related activities in support of NMDOT's Fleet management program.
How does it get done?
The primary responsibilities of this position will include:
- Financial processing and record management
- Process General Office (GO) Fleet Management payments and journal vouchers/journal entries in the SHARE-FIN system accurately and timely.
- Process per diem payments within 24 hours of receipt.
- Process regular vendor payments, including WEX and RICOH lease agreements within 30 days of the invoice date.
- Process journal vouchers/journal entries within five working days of the request.
- Maintain a low number of rejected or returned vouchers through accurate and thorough processing.
- Establish and maintain an organized, current, and accessible filing system and binders for payment records, capital asset transactions, titles, registrations, and other related records.
- Maintain records in accordance with applicable retention requirements, including a minimum retention period of three years.
- Ensure filing systems are complete, accurate, organized, and readily accessible for record management needs.
- Administrative support GO Fleet Management
- Provide quality administrative support to GO Fleet Management in the areas of personnel training, procurement, hardship transactions, entity sales, public auctions, and other special projects as assigned.
- Provide timely and accurate notifications and documentation related to entity sales and public auction activities.
- Process vehicle titles, bills of sale, temporary registrations, auction logs, IandCs, and other required Motor Vehicle Division documentation accurately and timely.
- Coordinate and maintain documentation necessary to support fleet management activities and ensure compliance with applicable procedures and requirements.
Respond promptly to administrative requests and provide accurate information and support to internal customers and other stakeholders.
- Complete assigned special projects accurately, efficiently, and within established deadlines.
- Performance measures
Who are the customers?
New Mexico Department of Transportation employees.
Ideal Candidate
New Mexico Department of Transportation employees.
Minimum Qualification
Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course certificate from the State of New Mexico or must pass and receive a Defensive Driving Course certificate as a condition of continued employment.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.
Supplemental Information
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Agency Contact Information: John Kraul, 505-490-1660 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
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