Senior Administrative Assistant

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Req Id: 43620

Job Title: Senior Administrative Assistant

City: West Lafayette

Job Summary

The Department of Agriculture Administration is seeking a Senior Administrative Assistant to provide high-level administrative support to the Office of Academic Programs and Agriculture Alumni Offices.

What You'll Be Doing:
Serving as a primary point of contact by answering questions and directing inquiries by phone, email, and in person; provide backup front-office coverage, including answering phones and directing visitors

Managing departmental purchasing, including catering, office supplies, special orders, invoices, reimbursements, purchasing transactions, and related documentation in accordance with university procedures

Coordinating logistics for OAP and Ag Alumni events and programs, including room reservations, food orders, transportation, printing materials and name badges, and setup/teardown as needed

Coordinating travel for OAP and Ag Alumni staff and manage calendars, schedule meetings, and prepare agendas for Ag Alumni Board meetings and other programs

Providing administrative support for OAP and Ag Alumni staff, including mailings, database and website updates, communications, and maintaining office equipment and supplies

Maintaining financial records for the Ag Alumni Association

Managing the annual event checklist for the Purdue Ag Alumni Office and take initiative to coordinate recurring rooms, transportation, and other event needs

Assisting department directors and staff with routine administrative and operational tasks related to programs and events

Sorting and distributing mail and receive packages

Other duties as assigned

What We're Looking For:
High school diploma/GED

3 years of experience in an administrative support role

Excellent verbal and written communication skills

Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

Strong organizational and time management skills and attention to detail

Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs

Ability to interpret policies and procedures to proactively resolve issues or improve processes

Ability to identify problems and implement or recommend solutions

Drafting, proofreading and editing skills

Nice to Have:
Knowledge in QuickBooks, Salesforce, Blackthorn, and Cascade

What We'd Like You to Know:
To learn more about Purdue’s benefits summary CLICK HERE

Purdue will not sponsor employment authorization for this position

A background check will be required for employment in this position

FLSA: Non-Exempt (Eligible For Overtime)

Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream

Administrative and Operational Support 3

Pay Band: S045

Job Code: 20002331

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

Who We Are

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Equal Opportunity Employer

Purdue University is an EA/EO employer.

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Posting Start Date: 8/18/26