Senior Administrative Assistant (Administrative Support Assistant III) - Card

About This Role

Supporting multiple executives from Director to Managing Vice President level, this pivotal role contributes significantly to a well-run, efficient, productive, and happy team within a fast-paced, tech-savvy environment. You will act as a gatekeeper and extension of executives, handling critical administrative tasks and supporting the efficient running of the organization.

Responsibilities

• Prioritize complex scheduling requests and adjust to frequent last-minute changes
• Handle travel arrangements and create timely expense reports
• Drive key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment
• Circulate information, answer questions, and act as a team ambassador, fostering strong relationships with other Administrative Assistants and teams

Requirements

• High School Diploma, GED or equivalent certification
• At least 2 years of administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Nice to have:

• Associate's Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting users
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills
• Capital One will not sponsor a new applicant for employment authorization for this position

Benefits

• Comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being

Important Details

• This role is expected to accept applications for a minimum of 5 business days

About the Company

Capital One Financial is made up of several different entities, with positions posted in Canada for Capital One Canada, in the United Kingdom for Capital One Europe, and in the Philippines for Capital One Philippines Service Corp. (COPSSC).