Secretary to Executive Leadership

About This Role

This role provides Executive Assistant (EA) support, including administrative and secretarial services, to allocated senior executives. The Senior Associate will lead a team of Executive Assistants in a remote environment, ensuring effective delivery of support to Partners and Directors.

Responsibilities

• Oversee and ensure the effective delivery of high-quality Executive Assistant (EA) support to identified/allocated executives
• Manage internal and external appointments, team meetings, client meetings, events, videoconferences, and online meetings
• Coordinate all associated facilities, equipment, catering, agendas, and liaison with internal and external attendees and their respective EAs
• Manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries
• Screen, action, alert, file, and delete email correspondence as required/directed by each executive
• Coordinate client visits, events, mailing lists and marketing data
• Establish and maintain relationships with relevant clients and their respective EAs
• Support executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems
• Collate and process all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information
• Collate and enter weekly timesheet information as required/directed by each executive
• Provide other general administrative support as required/directed by each executive, including recording meeting minutes and actions, maintaining project information, recording learning/CPE hours, EY tool support and administration, data capture, processing and administration of business information, transcription of recorded meetings, and ad-hoc service line specific tasks

Requirements

• Bachelor’s degree or completed equivalent professional qualification
• Good command over English (written & spoken) is mandatory
• Able to manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills
• Enjoys problem solving
• Able to prioritize effectively
• Extremely organized and enjoys administration
• Strong network coordination skills
• Comfortable using IT database systems
• Excellent written and oral communication skills
• A strong team player who is comfortable working collaboratively with others
• Very good understanding of business functions and operations
• Must be able to work virtually, and independently
• Demonstrated ability in project planning & management