Secretary - Cancer Center

About This Role

The Secretary at the Cancer Center plays a vital role in supporting the administrative functions of the department. This position is ideal for someone with strong organizational skills and a friendly demeanor, who can manage various clerical tasks efficiently while maintaining confidentiality.

Responsibilities

• Type letters, memoranda, reports, contracts, forms, documents, and other materials as needed from drafts or standard formats using basic features of MS Word. Proofread and correct completed work.
• Prepare large mailing projects using merge functions to create labels, collate materials, and prepare envelopes for timely mailing.
• Organize and maintain department files and ensure that all materials are filed accurately and in a timely manner.
• Enter accrual data into spreadsheets or existing databases. Run and distribute routine reports on a timely basis. Maintain lists and logs.
• Sort and distribute department mail as it arrives.
• Maintain, monitor, and order office supplies, letterhead, and envelopes to maintain adequate supplies for anticipated special projects.
• Schedule conference rooms and coordinate meeting arrangements in a timely manner.
• Perform a variety of other clerical tasks including, but not limited to: making copies, sending and receiving faxes, and contacting travel agents to make travel arrangements as needed.
• Serve as the first point of contact for visitors and callers to the department or facility.
• Answer and screen telephone calls and take accurate messages.
• Respond to inquiries from callers and visitors or refer to department staff.
• Greet and announce visitors and notify the appropriate staff member. Distribute passes as required by department or operating unit policy.
• Perform other duties as assigned.

Requirements

• Education: High school diploma or GED.
• Experience: Three years of clerical, secretarial, office, or administrative experience.
• Knowledge and Skills: Excellent organizational skills.
• Special Training: Proficiency in Microsoft Office (Word, Excel).
• Mental, Behavioral and Emotional Abilities: Friendly demeanor.

Benefits

• Medical Plan
• Prescription drug coverage & In-House Employee Pharmacy
• Dental Plan
• Vision Plan
• Flexible Spending Account (FSA)
• Healthcare FSA
• Dependent Care FSA
• Retirement Savings and Investment Plan
• Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance
• Supplemental Group Term Life & Accidental Death & Dismemberment Insurance