Secretary

Duties

This position is located in Department of Homeland Security, U.S. Coast Guard, DCMS, DOL, Base Kodiak.

The position's primary purpose is to serve as Secretary to the Morale, Well Being and Recreation (MWR) Division Chief and their immediate staff. The selectee is responsible for a variety of administrative and office automation duties that are auxiliary to the work of the organization. The position is the principal administrative assistant in the office providing administrative assistance to the command staff.

Being a CG civilian makes you a valuable member of the CG team. Typical work assignments include:

• Performing a variety of administrative support duties such as producing reports and charts, tracking suspenses, preparing presentation and publication materials, making arrangements for conferences, composing complex and non-technical correspondence.
• Coordinating promotions of upcoming events to promote MWR activities, functions, advertisements and sponsorship opportunities.
• Reviewing, assigning and monitoring external and internal mail to ensure observance of deadlines and coordination.
• Receiving visitors and telephone calls to the office, schedules appointments and makes arrangements for time, participants, and location of meeting in accordance with instructions.
• Responding to routine and non-technical request for information such as status of reports and compliance information regarding case files.
• Performing the full range of procedural work of the office and providing office automation support utilizing knowledge of office automation hardware and software systems.
• Producing a variety of documents using word processing software, working from handwritten drafts, edited copies, or electronic files.

Qualifications

Applicants must have one year of specialized experience equivalent to the GS-4 grade level in the Federal sector. Specialized experience is experience that has equipped you with the particular ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include: preparing correspondence and other documents in proper grammar, spelling, punctuation, and format; receiving visitors, maintaining files, incoming correspondence, typographical errors; scheduling supervisor's activities, composing correspondence, resolving problems, locating information, organizing workflow of office.

OR

4 full years of education above high school level for which high school graduation or the equivalent was a prerequisite; OR a combination of appropriate post high school education and specialized experience that together meet the qualification requirements of the position to be filled.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. It is your responsibility to provide such evidence with your application.