Secretary

Duties

You will:

• Maintain Division Director’s calendar and schedule appointments.
• Compose and prepare correspondence, reports, studies, etc.
• Make travel arrangements for the division/office managers and staff.
• Use office automation and web-based systems to provide administrative support and maintain recordkeeping responsibilities.
• Provide training to division/office staff on administrative practices.

When entering a Federal job at a grade level lower than the highest promotion potential level, you may be promoted to more complex duties and work more independently, as your career progresses.

Qualifications

You do not need a degree to qualify for this position.

We are looking for at least one year of specialized experience related to this position as described below:

To qualify for the GS-08 level, you need to have at least one year of full time experience equivalent to the GS-07 level defined as maintaining a supervisor’s calendar and scheduling meetings; making travel arrangements; providing administrative guidance to staff.

To qualify for the GS-09 level, you need to have at least one year of full time experience equivalent to the GS-08 level defined as managing a supervisor’s calendar, scheduling meetings, and determining priorities; making travel arrangements; providing training to staff on administrative practices.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

1. Ability to work collaboratively with division/office administrative staff;
2. Knowledge of administrative concepts and principles;
3. Skill in written communication;
4. Ability to use and advise on web-based software applications;
5. Ability to prepare travel arrangements;
6. Skill in using office automation and/or web-based systems to provide administrative support; and
7. Ability to provide leadership to division staff on administrative procedures and practices.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.