Secretary

Role and Purpose:
To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

Qualifications:
Education/Certification:

• High school diploma or GED from an accredited institution
  Experience:
• Computer knowledge/experience (Word, Excel, etc.)
• Experience in bookkeeping
• Experience working with TEAMS software
• Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses
• Previous experience working in a school district preferred

Major Responsibilities and Duties:
I. Instructional Management

• None
  II. School/Organization Climate
• Maintain principal's office calendar.
• Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
• Accepts phone calls for principal and assistant principals.
• Types correspondence, memos, handbooks, reports, agendas, etc.
• Submit work orders
• Maintains attendance records for professional staff.
  • Prepares faculty and staff absentee forms.
  • Prepares substitute forms.
  • Verify substitutes monthly payroll
  • Assists in securing substitutes in an emergency.

III. School/Organizational Improvement

• Maintains office files.
• Attends in-service meetings as requested by the principal and other school district administration.

IV. Administration and Fiscal/Facilities Management

• Administers the school's activity fund
  • Receives receipts and deposits all monies.
• Maintains school budget
  • Enters on computer after principal and central office approval.
  • Places orders, types purchase orders, enters receiving reports.
  • Tracks spending; maintains budget files; checks balances on accounts of departments
  • Keeps inventory of office supplies.
  • Process fundraisers
  • Submit contracts
  • Submit payment authorizations
  • Maintain confidentiality and confidential documents

V. Student Management

• None
  VI. School/Community Relations
• Assists as receptionist.
• Assists with mail.
• Assists in clinic as needed.

VII. Professional Growth and Development

• As determined by supervisor
  VIII. Supervisory Responsibilities
• Supervise office operations
  IX. Miscellaneous
• Performs other duties as may be assigned by leadership

Duty Days 243