About This Role
This secretarial role provides administrative and executive support to the President, requiring excellent coordination, strong business writing skills, and the ability to manage confidential records.
Responsibilities
- Prepare agendas and minutes of meetings for the President
- Maintain and organize documentation
- Coordinate the flow of information between the President and Managers
- Monitor and follow up on action items, reports, and commitments agreed upon during meetings
- Manage the President’s schedule, including reminders and coordination of follow-up meetings
- Organize and maintain confidential and personal records of the President
- Ensure that all official communications and instructions from the President are properly dispatched and received by the intended recipients
- Draft and prepare correspondence, memoranda, and communications for the President’s review and signature
- Assist in planning key committee meetings and track the progress of projects, action plans, and strategies initiated by the President
- Screen incoming mail and prepare draft responses when necessary
- Manage general office administration, including housekeeping of the office, coordination of equipment repairs, and requests for office supplies
- Perform other tasks that may be assigned by the President from time to time
Requirements
- Bachelor’s Degree or any related business course
- At least 5 years of work experience
- Excellent business writing and communication skills
- Strong planning, organizational, and coordination abilities
- High level of professionalism, discretion, and confidentiality
- Excellent interpersonal skills and ability to work with senior executives
Nice to have:
- Background in construction, manufacturing, or related industries
