About the role
Duties
Receives all visitors and telephone calls for the Forest Supervisor. Determines the nature and purpose of calls, gathers background information, and refers to appropriate responder, i.e. Forest Supervisor, staff member, or personally handles the matters.
Serves as liaison between the Forest Supervisor and the staff and Rangers. Anticipates need for and conducts research for information, and obtains data from files and records. Provides advice to subordinate personnel on the Forest Supervisor’s policies, directives and instructions. Follows up to assure instructions are carried out and action taken.
Maintains the Forest Supervisor’s daily calendar, making appointments and arranging conferences and meetings without specific prior approval, based on knowledge of the Forest Supervisor’s schedule and priorities. On own initiative, makes arrangements for such meetings by reserving space, setting the specific time, and contacting all personnel expected to attend. If necessary, arranges for transportation and lodging for participants. Transmits agenda and all necessary background material to participants and advises them of the topics to be discussed. Arranges travel and lodging for the Forest Supervisor and files required vouchers for reimbursement.
Controls all correspondence. Receives all incoming unclassified mail for the Forest Supervisor and maintains a daily log of official mail. Determines whether correspondence should be brought to the attention of the Forest Supervisor, Staff Officers, other appropriate personnel, or handled personally. Follows up on incoming mail to insure timely and appropriate action. Reviews all outgoing correspondence for neatness, accuracy, adherence to established format, and adherence to the Forest Service policies. Drafts correspondence, such as routine official correspondence, memoranda regarding confidential union and/or personnel related issues, social and personal acknowledgments, congratulatory letters, and routine office reports. Ensures proper spelling, punctuation, grammar, and formatting.
Records and transcribes the minutes of the Forest Leadership Team meetings, determining and controlling sensitive and confidential matters, and assigning/following up on actions. Gathers material for use in reports, presentations, and responses for the Regional Forester. Maintains a file of up-to-date PowerPoints to use in presentations, and makes travel and location arrangements for such presentations.
When the Forest hosts large conferences, arranges a secure meeting place, and sends information to the participants concerning such matters as hotel accommodations, transportation to and from the meeting location, social arrangements, and administrative matters while the participants are on location.
Serves as an assistant to the Forest Freedom of Information Act (FOIA) Specialist. Assists with creating FOIA case files, coordinating records search, and reading the "responsive" documents to determine whether the information is releasable.
Serves as back up for the Records Manager and files electronic mail in the proper file designations for the program area.
Qualifications
You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.
**GS-07:**One (1) year of specialized experience equivalent to the GS-06 grade level.
Specialized experience is defined as: Making recommendations for procedural changes to established procedures used in clerical or administrative work processes, such as correspondence control methods, or office workflow improvements; or serving as an organizations focal point for coordination of all procurement activities with central administrative staff; or planning and coordinating a variety of office support services; and/or assembling and preparing routine written products. -OR
Successful completion of one (1) year of graduate level education (18 semester hours/27 quarter hours) with coursework directly related to the work of the positon (e.g. Business Administration courses). -OR
A combination of education and experience listed above.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
To receive consideration for this position, you must meet all qualification requirements by the closing date of the announcement.
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