School Administrator

About This Role

Working as the first point of contact for parents, visitors, and pupils, the Administrative Assistant ensures the smooth daily operation of a secondary school office. This term-time-only position is ideal for an administrative professional seeking a rewarding role with a strong work-life balance during school holidays.

Responsibilities

• Act as the primary point of contact for telephone inquiries, emails, and visitors at reception, delivering a warm and professional service
• Maintain student databases (e.g., SIMS, Teacher HQ, or equivalent) and manage daily attendance records
• Support school leadership and teaching staff with word processing, filing, photocopying, and general clerical duties
• Handle incoming/outgoing mail, pupil records, and general administrative correspondence
• Assist with incoming pupil admissions, school trips administration, and parent communications (e.g., via ParentPay or text systems)
• Provide general administrative support during scheduled inset days or 5 agreed days outside standard term dates

Requirements

• Proven administrative experience within an educational setting (secondary school experience preferred) or a fast-paced office environment
• Hands-on experience with school management information systems (e.g., SIMS, Arbor) is strongly preferred
• Excellent communication (written and verbal), strong numerical skills, and proficiency in MS Office (Word, Excel, Outlook)
• Exceptional organizational skills, high attention to detail, and the ability to maintain strict confidentiality
• An enhanced DBS check registered on the Update Service (or willingness to undergo one) is mandatory
• Knowledge of school safeguarding procedures is a major advantage

Nice to have:

• Welsh language skills

Benefits

• Supportive, friendly, and welcoming school community
• Term-time-only working pattern with standard school holidays off
• Access to local government pension scheme options and staff well-being programs
• Continuous professional development and training opportunities
• Free parking
• On-site parking

Important Details

• Schedule: term-time only

About the Company

Zen Educate is seeking to incorporate this role to support its growth.