About This Role
This administrative role at Manhattan Schoolhouse is for a professional who is passionate about creating a safe, loving, and organized school environment for children, parents, and teachers. The Administrator collaborates with directors to manage the day-to-day organization of the school, ensuring the physical space is safe and organized, and that daily routines are followed. A primary responsibility is covering the front desk, answering the phone and door.
Responsibilities
- Ensure all staff and children's files are updated for record keeping
- Open or close the site as required
- Announce daily, break, prep, and after-school coverage schedules for teaching staff in collaboration with and under the supervision of directors and the human resources manager, creating coverage schedules when necessary
- Revise schedules daily as needed when responsible for managing coverage
- Guide new employees in gathering required paperwork and completing online trainings
- Create and announce scheduling for teaching staff, including daily, break, prep, and after-school coverage schedules
- Organize and manage all administrative responsibilities
- Organize and maintain site inventory to ensure all classrooms and shared spaces are stocked with supplies and materials
- Collaborate with directors on the creation and announcement of school-wide schedule changes for staff and families
- Collaborate with directors on the creation and communication of specials' schedules
- Collaborate with directors to ensure all schedules are followed
- Conduct continuous daily and weekly parent communication via app, emails, telephone calls, meetings, and announcements
- Edit weekly journals or daily reports in the Parent communication app
- Act as a liaison with Department of Health/Department of Education Instructional Coordinators and other DOE staff
- Collaborate on the creation and implementation of a Reggio Emilia inspired school environment
- Collaborate on planning and hosting school-wide events
- Supervise staff to ensure all DOH & MSH policies and procedures are appropriately followed
- Collaborate with directors to manage questions, concerns, and communication from teachers and parents
- Give tours to prospective new families
- Maintain site organization, including handling and organizing all daily mail and packages, stroller organization, and other items placed or stored in common areas
- Ensure all classrooms and the site are in DOH and DOE compliance
- Meet with teachers about policies and procedures as needed
- Communicate all facilities' needs with the facilities director or team
- Assist with informing lead teachers about admissions' changes and create transition schedules for new students
