SCA Transcriptionist

About This Role

The SCA Transcriptionist serves as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-to-day operations. This role suits someone who acts inclusively, showing empathy and treating others with respect and dignity.

Responsibilities

• Support assigned construction management projects by attending job progress meetings and serving as a key administrative resource to project teams
• Record, prepare, and distribute meeting minutes for project progress meetings, ensuring accurate and timely documentation of discussions, decisions, and action items
• Enter and maintain meeting records and project documentation within designated project management systems, ensuring information is complete, accurate, and up to date
• Travel between project sites as needed, approximately two to three times per week, while maintaining regular communication and coordination with the central office
• Maintain comprehensive records of all project meeting documentation and related administrative materials
• Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to accurately capture and organize information in a fast-paced environment
• Exhibit excellent listening, communication, and organizational skills while maintaining a professional demeanor and appearance in all work settings
• Possess a valid driver's license and reliable transportation to support travel between project sites
• Previous experience in the construction industry is strongly preferred and considered a significant advantage

Requirements

• Proficient in the English language, both verbal and written
• High school diploma or General Education Diploma (GED) required
• Minimum of two (2) years of full-time clerical, accounting, reproduction, administrative, or related office support experience
• Proficient in Microsoft Office programs
• Strong technical and communication skills
• Excellent organizational skills
• Excellent problem-solving skills and ability to adapt to changing needs
• Ability to work in a team environment
• Ability to collaborate on a daily basis with project team
• Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them
• Understanding of contract documents and specifications

Benefits

• Multi-dimensional training opportunities through Gilbane University to build leadership and technical skills
• Opportunity to learn new industry skills every day by working with an experienced team