About This Role
This Sales Coordinator role provides high-level support to commercial real estate brokerage professionals. It offers comprehensive exposure to all facets of the business, collaborating with various teams to drive office success. This position provides a unique opportunity to develop a well-rounded skill set across marketing, operations, finance, and administration within a dynamic, fast-paced, collaborative, and inclusive environment.
Responsibilities
- Manage and maintain property listings across platforms including CoStar, LoopNet and Market Sphere
- Design and produce marketing materials including property flyers, brochures, presentations, and pitch decks
- Create professional client deliverables such as market surveys, tour books, competitive analyses, and proposals
- Conduct market research to support business development and client engagement initiatives
- Prepare transaction documents including Requests for Proposals, Letters of Intent, renewal correspondence, and leasing status reports
- Coordinate and support industry events, client meetings, open houses, and networking functions
- Update and maintain the Contact Relationship Management (CRM) database to ensure accurate tracking of prospects, clients, and transaction pipeline
- Distribute marketing campaigns via email and other channels to targeted audiences
- Process and track broker expense reports in compliance with JLL Travel & Entertainment policy
- Provide administrative support including scheduling, document preparation, printing, binding, and conference room setup
- Support broker technology needs and coordinate travel arrangements
- Manage general office operations to ensure seamless day-to-day functionality
Requirements
- Minimum 1+ years of experience providing administrative or operational support to multiple professionals, preferably in commercial real estate, professional services, or a related industry
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to quickly learn new software platforms and JLL's proprietary systems
- Working knowledge of Adobe Creative Suite, including InDesign, Photoshop, and Illustrator, with ability to create and edit marketing materials
- Proactive, detail-oriented professional with strong communication skills
- Ability to manage multiple priorities
- Collaborative mindset
- Passion for learning and adapting to technology, including AI tools
Nice to have:
- Strong project management skills with ability to manage multiple priorities, meet deadlines, and work independently or collaboratively
- Resourceful, proactive, and detail-oriented with a continuous learning mindset
