About the role
Marketing & Sales Administrative Coordinator
Location: Irvine Job Type: Full-Time
Pay: $21.60 - $25.00
Position Summary
We are seeking a highly organized and detail-oriented Marketing & Sales Administrative Coordinator to support the marketing and sales departments. The ideal candidate will be efficient, professional, and capable of managing multiple priorities while maintaining a high level of accuracy. This role is critical to ensuring smooth day-to-day operations, coordinating events and travel, supporting marketing initiatives, and delivering exceptional service to clients, guests, and internal stakeholders.
Essential Duties & Responsibilities
The essential functions include, but are not limited to:
-
Arrange VIP hotel accommodations, dining reservations, transportation, and activities for visiting guests and clients.
-
Prepare marketing materials including brochures, presentations, welcome packets, and promotional materials.
-
Manage inventory of brochures, giveaways, samples, and other marketing collateral.
-
Coordinate the shipment and tracking of display materials for trade shows and events.
-
Register AIA courses and distribute completion certificates.
-
Provide administrative and document support for meetings, trainings, and presentations.
-
Assist with the planning and setup of training events, company functions, and catered meetings.
-
Follow up on sales leads generated through trade shows and marketing events.
-
Welcome clients, visitors, and VIP guests and direct them appropriately.
-
Coordinate travel arrangements for executives and sales team members attending trade shows and company events.
-
Schedule meetings and maintain departmental calendars.
-
Monitor and route incoming emails from the company information inbox to the appropriate personnel.
-
Assist executives with special projects, personal tasks, and errands as needed while maintaining confidentiality and professionalism.
-
Perform additional administrative duties as assigned.
#nowhiring
Required
-
Minimum of 1 year of administrative, marketing support, customer service, or related experience .
-
Excellent verbal and written communication skills.
-
Strong organizational skills with exceptional attention to detail.
-
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
-
Ability to work independently and collaboratively within a team.
-
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
-
Experience with Adobe Acrobat or related software.
-
Professional demeanor with strong interpersonal and customer service skills.
Preferred
-
Associate's or Bachelor's degree in Business, Marketing, Communications, or a related field.
-
Experience supporting sales and marketing teams.
-
Event planning, travel coordination, or trade show experience.
Physical Requirements
-
Prolonged periods of sitting and working at a computer.
-
Ability to occasionally lift and move marketing materials, packages, or event supplies up to 25 pounds.
-
Ability to travel locally as needed to assist with company events and trade shows.
Millions of jobs, with real people getting hired every day
Questions, answered
Click "Apply with JobAssist" – we tailor your resume and application to this role and submit it for your approval.
Yes. This role at Employbridge was screened before publishing – we confirmed the employer before listing it.
The employer didn't disclose a salary range for this listing. JobAssist shows pay whenever it's available.
This position can be done from anywhere, with no in-office requirement.
Yes – every application is tailored from your profile and this job's requirements, and you can review and edit before it's sent.