Recruiting Coordinator

About This Role

This role owns the operational backbone of how Normal hires. As the Recruiting Coordinator, you will keep every candidate moving, every interview scheduled, and every system the talent team runs on humming, from first touch to signed offer. You will sit at the center of the recruiting process, working directly with recruiters, hiring managers, and candidates across five offices and multiple time zones, and you will work as the right hand to the Head of Talent.

Responsibilities

• Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones
• Hold the logistics together and treat candidate experience as something worth protecting at every touchpoint
• Keep Ashby clean and reliable as the system of record: maintain job pipelines and interview stages, keep candidate data accurate, and produce recurring reports
• Produce recurring reports the team runs on, including referral tracking, source data, and funnel metrics, with numbers that are right before they reach anyone
• Pass candidate information to immigration attorneys for early visa verification, such as H-1B eligibility, and keep the thread moving between candidate, recruiter, and counsel, handling sensitive personal data with care
• Own the mechanics of public postings: open and close roles in Ashby, publish to job boards, refresh stale postings, and keep the careers page an accurate reflection of what is actually being hired
• Document processes as the team standardizes them, and use automation and AI tools wherever they make the work faster and more reliable
• Support the Head of Talent directly on whatever the moment demands: research, admin, prep for leadership reviews, event logistics, or special projects

Requirements

• Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment
• Owned scheduling and ATS work for a busy team and know what it takes to keep it from falling apart
• Real comfort working inside an applicant tracking system: maintained pipelines, stages, and templates in Ashby or a comparable ATS
• Highly organized and relentless about detail: track dozens of candidates, interviews, and threads at once across multiple time zones and do not let a single one drop
• Proactive communication

About the Company

Normal Computing is an applied AI company solving the hardest problems in AI and silicon. They build foundational hardware and software for the semiconductor industry, critical AI infrastructure, and the broader systems that power the world, in partnership with the world's most advanced institutions. They work as one team across New York City, Silicon Valley (Mountain View), London, Copenhagen, and Seoul.