About This Role
This role provides key administrative and operational support for Buchalter's attorney recruiting and integration efforts. Working closely with leadership, the coordinator ensures a seamless and positive experience for attorney candidates and new hires. The position suits a highly organized, detail-oriented, and professional individual comfortable interacting with senior attorneys, firm leadership, candidates, and internal stakeholders.
Responsibilities
- Provide day-to-day administrative and coordination support to the Chief of Recruiting & Integration and Co-Chair of the Recruiting & Integration Committee
- Coordinate and manage candidate interviews, meetings, calls, and other recruiting-related activities, including scheduling with partners and firm leadership
- Coordinate interview logistics, including calendars, meeting materials, agendas, conference rooms, virtual meeting links, and other arrangements
- Collect, organize, and track interview feedback from partners and other interviewers
- Follow up with interviewers to ensure feedback is received in a timely manner and maintain accurate recruiting records
- Work directly with candidates to collect key information and documentation required throughout the recruiting process
- Maintain recruiting databases, candidate files, tracking reports, and other confidential records
- Assist with preparation of recruiting materials, correspondence, reports, presentations, and other administrative documents
- Coordinate recruiting-related meetings and assist with preparation of agendas and follow-up items
- Monitor recruiting activities and deadlines to ensure timely completion of next steps
- Provide administrative support for attorney onboarding and integration activities
- Assist with gathering and organizing information needed to support new attorney arrivals
- Help coordinate introductions, meetings, orientation activities, and other integration initiatives
- Track onboarding and integration tasks and follow up with stakeholders as needed
- Support the development and maintenance of onboarding and integration materials, resources, and processes
- Provide general administrative support to the Recruiting & Integration leadership
- Assist with preparing meeting materials, tracking action items, maintaining calendars, and coordinating follow-up
- Maintain confidential recruiting and personnel-related information with a high degree of discretion
- Prepare reports and status updates related to recruiting and onboarding activities
- Assist with special projects and other initiatives related to attorney recruiting, onboarding, and integration as needed
Requirements
- Bachelor’s degree or equivalent experience preferred
