Recruiting Coordinator

About This Role

This operational role within Talent Acquisition provides administrative and coordination support across the full recruitment lifecycle. It focuses on ensuring a seamless and efficient candidate experience while supporting recruiters and hiring managers in executing high-volume and strategic hiring initiatives. This position serves as an entry point into Human Resources, offering exposure to recruitment strategy, workforce planning, and stakeholder engagement.

Responsibilities

• Coordinate and schedule interviews across multiple stakeholders, ensuring alignment of calendars and timely communication
• Serve as the primary point of contact for candidates throughout the interview process, delivering professional and responsive candidate experience
• Manage interview logistics, including virtual meeting setup, onsite coordination, and interview confirmations
• Maintain consistent communication with candidates regarding interview status, next steps, and onboarding timelines
• Ensure a positive, inclusive, and high-touch candidate experience aligned with employer branding standards
• Respond to candidate inquiries in a timely and professional manner
• Support job posting processes across internal and external platforms
• Maintain accurate candidate records within the Applicant Tracking System (ATS)
• Track recruitment metrics such as interview volume, time-to-schedule, and candidate pipeline activity
• Assist recruiters with resume screening, candidate pipeline management, and requisition tracking
• Support offer process coordination, including background checks, pre-employment requirements, and onboarding documentation
• Partner with HR and hiring managers to ensure smooth transition from offer acceptance to onboarding
• Ensure recruitment processes are compliant with company policies and applicable employment laws
• Identify opportunities to streamline scheduling workflows and improve operational efficiency
• Support audit readiness by maintaining organized and accurate recruitment documentation

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• 0–2 years of experience in HR, recruiting, administrative support, or customer-facing roles
• Internship or exposure to HR/recruitment processes is a plus
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and data accuracy
• Customer-service mindset with a focus on delivering positive candidate experience
• Ability to handle confidential information with discretion and professionalism