Recruiting Coordinator

About This Role

Recruiting Coordinators at Mach Industries help build the team behind the next generation of defense technology. You will manage interview logistics and keep candidates, recruiters, and engineering teams aligned as the company grows. This role suits someone who takes ownership, anticipates challenges, and moves quickly to deliver a thoughtful, well-organized candidate experience.

Responsibilities

• Own the onsite interview experience, including room readiness, presentation setup, candidate arrival, and serving as the primary point of contact throughout the visit
• Manage interview scheduling across candidates and internal teams, resolving calendar conflicts and adapting to last-minute changes
• Coordinate candidate travel and logistics, including flights, hotels, transportation, and expense reimbursements
• Maintain accurate candidate records in the applicant tracking system and follow up on interview feedback to keep hiring decisions moving
• Support recruiting events, university visits, and team hiring initiatives through planning, logistics, and candidate communication
• Improve recruiting workflows, scheduling processes, and candidate preparation materials to support a growing team

Requirements

• Bachelor’s degree in business, marketing, administration, communications, or a STEM field
• 1+ years of experience in recruiting coordination, administrative support, hospitality, event coordination, or a similarly detail-oriented role
• Strong organizational skills and the ability to manage multiple interview schedules, competing priorities, and last-minute changes
• Clear, professional communication and a welcoming approach to working with candidates, interviewers, and hiring managers
• Experience managing calendars in Google Workspace or Microsoft Office, with the ability to quickly learn recruiting and scheduling tools
• A proactive approach to solving problems, anticipating needs, and following through with minimal oversight
• Ability to work onsite at our Huntington Beach headquarters and handle sensitive candidate information with discretion

Nice to have:

• Experience coordinating interviews or supporting a recruiting team in a fast-paced startup or technical environment
• Familiarity with Greenhouse or another applicant tracking system
• Experience arranging candidate travel, managing itineraries, and processing reimbursements
• Experience preparing conference rooms, presentation equipment, and video conferencing tools
• A track record of improving scheduling processes and finding ways to make recruiting operations more efficient

Benefits

• Performance-based incentives (bonus structure tied to individual and company performance)