Recruiting Coordinator

About This Role

This Recruiting Coordinator role focuses on bringing precision and care to interview coordination across the company. You will manage interview scheduling and logistics for open positions, working closely with recruiters, hiring managers, and candidates to ensure a smooth process. The role requires a high level of attention to detail to protect the candidate experience at every stage.

Responsibilities

• Run interview scheduling and onsite logistics across open roles, including multi-round and panel interviews
• Partner with recruiters, hiring managers, and candidates to keep scheduling and onsite logistics running smoothly, clear roadblocks as they come up, and build relationships to maintain process flow
• Help document and maintain coordination processes, and keep them current as the company grows
• Flag friction in coordination and suggest improvements
• Take on additional projects and tasks as needed to support the broader talent operations team

Requirements

• 2+ years in recruiting coordination or a comparable administrative role
• Hands-on experience with an applicant tracking system, Greenhouse preferred
• Strong written and verbal communication skills
• Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement

Nice to have:

• Comfort navigating ambiguity and building without a fully defined playbook
• Experience in a fast-paced start-up or corporate environment

Benefits

• Company equity
• Medical, dental, and vision coverage for employees and dependents
• Generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually
• Paid parental leave

Important Details

• Contract: fixed-term for 3 months

About the Company

Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. The company is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced Vast Satellite, a high-power satellite product line leveraging its space station components and the heritage of Haven Demo. With more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.