Recruiting Coordinator

About This Role

This Recruiting Coordinator position is with a highly successful, technology-driven investment management firm. The role involves supporting hiring initiatives across multiple business functions, providing a seamless, high-touch experience for candidates, hiring managers, and internal stakeholders. It is ideal for an early-career professional or recent college graduate eager to build a career in talent acquisition within a fast-paced, collaborative, and high-performance environment.

Responsibilities

• Coordinate high-volume interview scheduling across various departments, roles, and time zones
• Manage multiple hiring calendars, coordinate interviewer availability, and ensure all interview logistics are accurately communicated
• Arrange virtual, in-person, and panel interviews while accommodating complex schedules and competing priorities
• Proactively anticipate scheduling conflicts, troubleshoot last-minute changes, and ensure a smooth interview process for all parties
• Partner closely with recruiters and hiring managers to maintain momentum throughout the hiring process
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a professional, welcoming, and personalized experience
• Deliver timely interview confirmations, scheduling updates, reminders, and follow-up communications
• Exercise sound judgment, empathy, and discretion when communicating with candidates at various stages of the recruitment process
• Build positive relationships with candidates and internal stakeholders through responsive, thoughtful, and polished communication
• Represent the firm professionally while maintaining a high standard of candidate care and confidentiality
• Maintain accurate and up-to-date candidate information within the Applicant Tracking System (ATS)
• Support recruiting processes, candidate tracking, and overall pipeline management
• Prepare recruiting reports and dashboards to monitor hiring activity, pipeline metrics, and recruitment progress
• Assist with additional recruiting projects, process improvements, and administrative initiatives as needed
• Handle confidential candidate and business information with professionalism and discretion
• Identify opportunities to streamline workflows and improve the overall efficiency of the recruiting function

Requirements

• Bachelor's degree preferred; recent graduates are encouraged to apply
• 0–3 years of professional experience, ideally in recruiting coordination, human resources, administrative support, client services, or another highly organized, service-oriented environment
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities